Contents, footnotes, and endnotes

The References group on the Insert tab has tools for long publications: a table of contents, footnotes, and endnotes.

Add a table of contents

A table of contents lists your headings with their page numbers, so readers can find things.

1. Give each heading one of the styles Heading 1, Heading 2, or Heading 3. See Use styles.
2. Click in the text where you want the table, or click an empty page.
3. Click Insert > References > Table of Contents.

JeffPub adds a title, Contents, and one line for each heading. Each line ends with a row of dots and a page number. Heading 1 lines are bold, and the lower levels are indented a quarter inch each.

If you clicked in text, the table goes right there. If not, and the page is empty, it goes in a new text box on that page. Otherwise JeffPub adds a new page after this one for it.

If there are no headings yet, the table says so. Add headings, then update it.

Keep it up to date

The table does not change by itself. After you edit headings or move pages around, click Insert > References > Update Table. All page numbers refresh, and every table in the publication updates. JeffPub writes the whole table again, so do not type changes inside it. Change the headings instead.

Add a footnote

A footnote is a short note at the bottom of the page. A small raised number in the text points to it.

1. Click in the text where the number should go.
2. Click Insert > References > Footnote, or press Ctrl+Alt+F.
3. Type the note in the Insert Footnote dialog.
4. Click OK.

JeffPub numbers footnotes 1, 2, 3, and so on. It places each note at the bottom of the column that holds its number, under a short line. The note text is a little smaller than your text. If a note and the line with its number do not fit in the room left in a column, both move to the next column.

A footnote that is taller than a whole column is split. The first part stays at the bottom of the column with its number, and the line with the number stays above it. The rest continues at the bottom of the next column, or the next linked text box, even on another page. There it sits above that column's own footnotes, under a line as wide as the column. A long note continues through as many columns as it needs.

If no column is left for the rest, the story is too long for its boxes. The red overflow indicator appears, as it does for any text that does not fit. Link another text box or make room, and the rest of the note appears.

Add an endnote

An endnote is like a footnote, but all the notes are collected together at the end of the story, under the heading Notes.

1. Click in the text where the number should go.
2. Click Insert > References > Endnote, or press Ctrl+Alt+D.
3. Type the note in the Insert Endnote dialog and click OK.

Change a note

Click right next to a note's number in the text, and click Footnote or Endnote again. The Edit Footnote or Edit Endnote dialog opens with the note's words. To remove a note, delete its number in the text.

Notes work in text boxes. They do not work in table cells.

Related

• Use styles
• Add and format text boxes
• Master pages, headers, footers, and page numbers