Updated Information Architecture section in GRC Maturity Model

[mrsbeata]

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Category

• Content fix

Contents of the Pull Request

This pull request introduces significant updates to the Governance, Risk, and Compliance (GRC) Competency section of the Microsoft 365 Maturity Model, with a focus on Information Architecture. The updates aim to:

Introduce structured Information Architecture (IA) maturity levels (100-500), aligning with governance, risk, and compliance practices.

Clarify the impact of IA on compliance, lifecycle management, and information governance.

Define key roles, processes, and technology that support effective IA implementation.

Enhance toolset recommendations, incorporating SharePoint Advanced Management (SAM) and AI-driven compliance capabilities.

Summary of Changes

New Information Architecture (IA) Sections Added:

• Level 100: No structured IA, leading to uncontrolled data sprawl, lack of metadata, and high compliance risks.
• Level 200: Initial metadata discussions and ownership roles begin, but IA is inconsistently applied.
• Level 300: Standardized metadata structures, defined retention policies, and clear content ownership.
• Level 400: Automated metadata tagging, lifecycle governance, and structured retention enforcement.
• Level 500: AI-driven metadata classification, predictive governance, and automated compliance.

Toolset Enhancements:

• SharePoint Advanced Management (SAM) features such as:
• Expiration policies for inactive sites and OneDrives
• Advanced external sharing controls
• Automated governance for document retention and compliance
• AI-driven metadata and classification tools for eDiscovery and compliance auditing.
• Integration of lifecycle management policies into governance automation.

Additional Notes

These updates do not conflict with existing sections but rather enhance and expand upon governance and compliance methodologies.

The updates align with current Microsoft 365 capabilities, including the latest compliance and governance tools.

The goal is to ensure organizations can progressively improve their IA maturity alongside compliance efforts.

Guidance

The new Information Architecture section has been added under each maturity level (100-500), ensuring alignment with the existing structure.

Impacts of IA have been explicitly defined at each level to show its effect on compliance and governance.

Common toolsets now include structured governance tools such as SharePoint Advanced Management (SAM) for automated lifecycle management and compliance monitoring.

Redundant or outdated information was removed, and clarity improvements were made to existing sections.

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[mrsbeata]

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[SimonJHudson]

I suggest not creating an IA section. It looks like the IA characteristics could be added under either Process or technology, as appropriate. This would make it cleaner to read and ensures each sub-competency has sufficient 'weight' (A sub-competency with only once characteristic is weird!)

[sympmarc]

@mrsbeata and @SimonJHudson - Just add a comment for me here when you two decide you want me to push this!

[learn-build-service-prod]

Learn Build status updates of commit d002ca5:

✅ Validation status: passed

File	Status	Preview URL	Details
Community/microsoft365-maturity-model--governance-and-compliance.md	✅Succeeded	View

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[sympmarc]

Thanks, @mrsbeata! Pushing to live shortly... cc: @SimonJHudson

[sympmarc]

@mrsbeata - When you do a PR it may say your branch is out of date with the main branch. It's best if before you do the PR (or update it) that you sync your fork in case there are any conflicts (there aren't here). You'll see a button in your fork where I've put the red box in this screenshot.

[learn-build-service-prod]

Learn Build status updates of commit d65de54:

✅ Validation status: passed

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Community/microsoft365-maturity-model--governance-and-compliance.md	✅Succeeded	View

For more details, please refer to the build report.

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