add minutes from google drive

minutes/20170917_minutes_operationcode.md

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+Call To Order
+- 1606 Meeting called to order
+
+
+Roll Call
+
+Approval of Minutes
+- winter/spring/summer/fall, fall meeting w/ gala
+- 3 year to 2 year terms
+
+Approval of Agenda
+1 - Ratify Mission and Vision (David Molina)
+- https://docs.google.com/document/d/1BZI2aMzg9symAlDdIuA9lUFvxu1A9HpxAHlXYRAsWcw/edit#heading=h.do99ei7nmuvb
+
+
+Brief Current State of Operations (Conrad Hollomon)
+- https://docs.google.com/document/d/1BZI2aMzg9symAlDdIuA9lUFvxu1A9HpxAHlXYRAsWcw/edit#heading=h.do99ei7nmuvb
+4- Ratify Goals (Conrad Hollomon)
+https://docs.google.com/document/d/1BZI2aMzg9symAlDdIuA9lUFvxu1A9HpxAHlXYRAsWcw/edit#heading=h.do99ei7nmuvb
+5 - Discuss Committee Structure
+Executive: https://community.operationcode.org/t/executive-committee/342
+Fundraising: see below
+Finance: see below 
+Military Families: 
+Discuss One-Year Strategy (Stacy Chin)
+Review Program Logframe (Conrad Hollomon)
+https://docs.google.com/document/d/1-rom4taHXnj8dsA6HSC4pRAaUtp4mx26cnexyJxL5rA/edit (moved to skip) 
+Tentative Budgeting (David Molina / Conrad Hollomon)
+Board Onboarding Packet (David Reis?)
+Board Communication Cadence (Conrad Hollomon)
+Slack / Discourse / etc.
+https://community.operationcode.org/c/board
+CEO Update (David Molina)
+(note to self: would like to put these updates on Discourse, ex. `/c`/board/ceo`)
+
+New Business
+
+General Announcements
+
+Adjournment
+Update Board Notes Due-Out
+https://community.operationcode.org/c/board
+
+Roll call:  
+James, Elmer, Stacy, Liza, Conrad, quorum, 
+david reis - guest 
+1606 today. 
+
+Approval of min.
+conrad moves
+james seconds. 
+
+mission and vision
+core values
+current state
+goals
+committee structure 
+
+1 year strategy
+
+Thomas
+conrad moves to approve minutes. 
+james seconds. 
+seeing no obj. motion passes
+
+agenda- 
+approve 
+
+mission and vision— 
+veterans and spouses
+liza… question around clarity of families vs/ military spouses
+conrad- motion to replace families w/ military spouses
+stacy - seconds. seeing no objection motion passes. 
+
+liza - better wording around 
+conrad moves to change vso.. to military service organization. 
+stacy - second. motion passes, no objection. 
+
+—bylaws ratification— 
+
+conrad - moves to survey of community, skip values for now 
+elmer, seconds. no objection, motion passes 
+—-
+current state
+conrad on masschallenge— built a relationship w/ uso. pushing out flyers to the nw. plan to develop more flyers to uso nationally and. 
+114 mentors to 145. 
+partner w/ mil spouse coders and vetcoders. growth in guam, japan and missouri. tech hire initiatives. platform integration possible w/ their rails app. open source. 
+Fundraising team growing, stacy. Logic model. 
+First 
+
+Vettec -- david 
+
+High priority between now and end of year. 
+Conrad- major events: giving tuesday and veterans day. 
+Minimal on scholarships. Rec’ consolidate mode. Step back and think about accomplishments. 
+
+Stacy-- makes sense between now and end of year. Agree. 
+
+
+Review of goals. 
+1-5, conrad hits high points. 
+
+Stacy- the goals are good for now.. Great to break them down a bit further. 
+Liza-- could narrow down the languages, ex. AWS, in order to build rapport with specific tech companies to partner specifically. 
+Conrad-- AWS would be key; Liza-- understand that Amazon is growing. 
+Stacy. 
+Liza, clarity on goal 1. 
+
+-- 
+Committees - David Reis provides brief overview. 
+Elmer--- elmer will stay fiannce chair. Intermitently conrad-- mba. 
+
+Fundraising committee:
+Military Familes-- stacy on grants. Analytics. Offline w/ liza. 
+
+One-year strategy: stacy 
+Buidling out, and building out strategy
+Long-term database. 
+Grants- analytics will be very important 
+One big phone call coming (david and david attending) 
+
+Logframe -- tabled
+Budget - tabled
+
+
+
+Operation Code
+Fundraising Committee
+Role and Responsibilities
+PURPOSE 
+Fiduciary responsibility for the development of philanthropic funding for Operation Code rests with the Board. The purpose of the Fundraising Committee (the Committee) is to a) provide the Board with guidance and counsel on fundraising matters, in collaboration with Operation Code senior executives and fundraising staff; and b) promote Board fundraising.
+COMPOSITION 
+Membership will consist of individuals with a passion for and interest in fundraising. At least two Committee members will be from the Board; others may be volunteers.  The CEO and lead staff fundraiser, and other staff or consultants as are deemed necessary, shall serve in an ex officio capacity. 
+The Board appoints the Chair, after considering the recommendation of the Governance Committee. Chair will be a Board member and will not serve as Chair for more than two (2) years.  The Board may remove or replace the Chair at any time. 
+Members will be recruited from the Board and from Operation Code’s cadre of volunteers. The Membership on the Committee is flexible. People with different skill sets will be needed to achieve various fundraising goals throughout the year. The Committee may establish subcommittees (e.g., for the Gala) as deemed appropriate and/or necessary. 
+RESPONSIBILITIES 
+The principal responsibilities of the Committee are as follows: 
+Prepare for Board discussion any proposed policies for development of financial resources, including fundraising for annual operating support, gift acceptance and disposition, non-profit or profit making earned income, special events, etc. 
+
+Participate in planning, organizing, hosting and/or sponsoring fundraising activities that support fundraising for annual operating purposes. 
+
+Advise the Finance Committee (in consultation with Operation Code’s CEO and fundraising staff leader) on achievable annual fundraising goals. 
+
+Promote 100% Board member participation in Operation Code fundraising activities by supporting the implementation of the Board Member Contributions policy.
+
+Actively promote the development of a sustainable fundraising culture for Operation Code. 
+PROCEDURES 
+The procedures for the Committee are as follows: 
+Meetings. The chair of the Committee, in consultation with members of the Committee and Operation Code’s CEO, will determine the frequency and length of the Committee meetings, provided, however, that the Committee shall meet at least four times annually. 
+
+Agendas. The Chair, in consultation with Committee members and management, will develop the Committee’s agenda. The Committee may meet in person or telephone conference call. 
+
+Reports. The Committee shall keep minutes, file such minutes with the Board Secretary, and make regular reports to the Board, directly or through the chair. 
+
+Authority. The Committee may form and delegate some or all of its authority to one or more subcommittees when it deems appropriate. 
+Finance committee:
+
+Operation Code
+Finance Committee
+Role and Responsibilities
+PURPOSE 
+The Board of Directors has fiduciary responsibility for Operation Code’s financial affairs, including the organization’s budget. The purpose of the Finance Committee (the Committee) is to provide informed financial oversight. This is to include ensuring that the Board as a whole is appropriately informed, adequate financial controls exist, regular and adequate financial reporting is in place, and that any required independent audits are completed in timely fashion. 
+COMPOSITION 
+Membership will consist of Board members with experience and demonstrated interest in financial matters.
+The Chair is generally the Treasurer, which is an elected Board position. The Chair will be a Board member and will not serve as Chair for more than two (2) years.  The Board may remove or replace the Chair at any time.  
+Members will be recruited from the Board. The number of members is flexible. The Committee may establish subcommittees as deemed appropriate, e.g., Budget, Audit, etc.
+The CEO and CFO shall serve as ex officio members of the Committee.
+RESPONSIBILITIES 
+The principal responsibilities of the Committee are as follows: 
+Budgeting. The Committee shall develop and manage the annual budget approval process. The CEO and CFO shall work closely with the Committee in the preparation of the budget.
+
+
+Financial Reports. The Finance Committee shall develop and closely review financial reports in order to ensure the fiscal health of Operation Code. The CEO and CFO shall assist in the preparation and review of such reports, which shall be presented and discussed at each Board meeting and as otherwise necessary.
+
+
+Internal Controls. The Finance Committee is responsible for ensuring adequate financial controls are in place, including the development of documented Board-approved policies and regular monitoring to ensure compliance.  This includes banking, spending authority, risk management (e.g., insurance), executive compensation, gift acceptance policies, and more.
+
+
+Compliance. With the assistance of Counsel, the Committee is responsible for ensuring the organization is in compliance with financial and legal reporting and registration requirements at the city, state and national levels (e.g., IRS Form 990s, fundraising registrations, etc.). The CEO, COO and CFO shall provide support in this regard.
+
+
+Audit.  The Committee is responsible for recommending a qualified independent auditor for consideration by the Board, and for managing the in-person annual review and approval of the audit by the Board. The CEO, COO and CFO will be responsible for submitting all required reports and data to the independent auditor, and the Committee shall regularly review the progress of the audit.  The Committee shall also be responsible for recommending policy to the Board regarding the revenue threshold at which annual independent audits should be instituted, in compliance with the law and best practice.
+PROCEDURES 
+The procedures for the Committee are as follows: 
+Meetings. The Chair of the Committee, in consultation with members of the Committee and Operation Code’s CEO, will determine the frequency and length of the Committee meetings, provided, however, that the Committee shall meet at least four times annually. 
+
+Agendas. The Chair, in consultation with Committee members and management, will develop the Committee’s agenda. The Committee may meet in person or telephone conference call. 
+
+
+Minutes. The Committee shall keep minutes, file such minutes with the Board Secretary, and make regular Financial reports to the Board, directly or through the chair.  
+
+
+Authority. The Committee may form and delegate some or all of its authority to one or more subcommittees when it deems appropriate. 
+

minutes/20180218_minutes_operationcode.md

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+Call To Order
+
+Roll Call
+- James Davis
+- Tyrone Grandison
+- Elmer Thomas
+- Thomas Ciszec
+- Stacy Chin
+- Liza Rodewald
+- Conrad Hollomon
+
+Approval of 25Sep17 Minutes
+- https://docs.google.com/document/d/11Y-ZuDc1y9xOpJecW_wSwXTUG0S2JvQvewWbV72M9LY/
+
+Approval of Agenda
+
+
+- Board Member Orientation (David Reis) (15 min)
+- Ratify Core Values (David Molina) (5 min) 
+https://docs.google.com/document/d/1BZI2aMzg9symAlDdIuA9lUFvxu1A9HpxAHlXYRAsWcw/edit#heading=h.do99ei7nmuvb
+- Ratify Three-Year Strategy (David Reis) (15 min) 
+ - https://docs.google.com/document/d/1BZI2aMzg9symAlDdIuA9lUFvxu1A9HpxAHlXYRAsWcw/edit#heading=h.do99ei7nmuvbe
+- Review Program Logframe (Kate Horner) (15 min)
+ - https://docs.google.com/document/d/1-rom4taHXnj8dsA6HSC4pRAaUtp4mx26cnexyJxL5rA/edit (moved to skip) 
+- Review Budget (David Reis / Conrad Hollomon) (15 min)
+
+- New Business
+
+- General Announcements
+
+- Adjournment