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Team Meetings
HUPPPPPP edited this page Aug 11, 2025
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- Team Members: Navheen, Krittapas
This meeting marked the official start of the project focused on comparing our BIT course with another university’s course from a different country using AI tools. The main focus was on planning the setup of the development frameworks and tools before any coding begins.
1️⃣ Project Overview & Goals
- Agreed on the project aim: use AI to translate and compare course information across universities.
2️⃣ Framework & Tool Setup
- Decided to use React for the frontend, FastAPI for backend APIs, and Firebase for deployment and database management.
- Current priority is to set up these frameworks and integrate them into a working base project.
3️⃣ Task Assignment
- Navheen will handle the full setup of the project frameworks including React, FastAPI, and Firebase.
- Krittapas will support by reviewing the setup and preparing for UI/styling once the base is ready.
| Task | Assignee | Due Date | Status |
|---|---|---|---|
| Set up React, FastAPI, and Firebase frameworks | Navheen | 28/07/2025 | In Progress |
| Research AI translation API options for integration | All Team Members | 28/07/2025 | In Progress |
| Review framework setup and prepare UI plan | Krittapas | 28/07/2025 | Pending |
| Document project setup and architecture plan | All Team Members | 28/07/2025 | Pending |
- Next Meeting Date: 28/07/2025
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Next Meeting Agenda:
- Review progress on framework setup.
- Discuss AI API integration plans.
- Plan UI/styling approach.
- Team Members: Navheen, Krittapas
This meeting focused on reviewing the progress made on project setup, defining clearer task scopes, and assigning new responsibilities related to data structuring and UI development. The project is progressing well with the foundational frameworks established.
1️⃣ Framework Setup Review
- Navheen confirmed that React, FastAPI, and Render were successfully set up and integrated.
- Krittapas reviewed the setup and gave feedback on the frontend structure.
2️⃣ Data Handling Strategy
- Discussed how course descriptions will be parsed and structured for AI use.
- Agreed that course descriptions will be manually transferred into a JSON format to standardize them for LLM processing.
3️⃣ UI Development Planning
- Initial wireframe discussions were held.
- Krittapas will begin work on designing and building the frontend UI components.
- Navheen will work on transforming course descriptions into JSON format and structuring them for LLM parsing.
- Krittapas will begin implementing the UI for the website using React, based on the agreed design direction.
| Task | Assignee | Due Date | Status |
|---|---|---|---|
| Transfer course descriptions into JSON format | Navheen | 31/07/2025 | In Progress |
| Structure JSON for LLM to parse | Navheen | 31/07/2025 | In Progress |
| Design and implement frontend UI components | Krittapas | 31/07/2025 | In Progress |
- Next Meeting Date: 31/07/2025
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Next Meeting Agenda:
- Review structured data formats
- Demo early UI components
- Finalize AI API selection and integration plan
- Team Members: Navheen, Krittapas
This meeting focused on reviewing progress made on structuring course data, presenting the initial UI components, and discussing integration with an AI model. The team is making steady progress, with core data and interface components beginning to take shape.
- Navheen presented the converted course descriptions in JSON format.
- The JSON structure was reviewed and finalized for compatibility with LLM parsing.
- Edge cases and inconsistencies in course descriptions were discussed, and formatting guidelines were agreed upon.
- Krittapas showcased the first version of the UI components, including the homepage and course display sections.
- The team provided feedback on layout, responsiveness, and component organization.
- The current design direction was approved to move forward.
- Suitable AI APIs (OpenAI, Cohere) were discussed for generating responses using the structured data.
- Early testing and evaluation will begin before confirming the final choice.
- Integration roadmap will be finalized in the next meeting.
| Task | Assignee | Due Date | Status |
|---|---|---|---|
| Finalize and clean course JSON format | Navheen | 31/07/2025 | Done |
| Begin testing JSON with LLM prompts | Navheen | 04/08/2025 | In Progress |
| Improve and expand UI components (e.g., course cards, nav) | Krittapas | 04/08/2025 | In Progress |
| Evaluate AI APIs and test basic LLM integration | Both | 04/08/2025 | In Progress |
- Next Meeting Date: 04/08/2025
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Next Meeting Agenda:
- Present prototype to the client for initial feedback
- Review LLM integration test results
- Confirm and finalize AI API selection
- Discuss further UI/UX refinements based on client feedback
- Team Members: Navheen, Krittapas
This meeting focused on presenting the completed prototype to the client, reviewing LLM testing results, and planning the next phase of development. The team also discussed assigning new responsibilities related to course comparison logic, data enrichment, and UI enhancements.
- The prototype was successfully presented to the client.
- Client gave positive feedback, especially on the UI layout and navigation.
- Encouraged the team to continue refining and adding features to support course comparison.
- Navheen shared initial testing progress with LLM responses using structured course JSON.
- The team discussed implementing a sentence comparison approach to match external course descriptions to BIT courses.
- Navheen will continue enriching the course description dataset with more detailed entries to improve AI accuracy.
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Krittapas will focus on building a search bar to enable course comparison and a dropdown navigation bar to let users switch between:
- Bachelor of Information Technology
- Bachelor of Business
| Task | Assignee | Due Date | Status |
|---|---|---|---|
| Develop sentence comparison feature for course matching | Navheen | 07/08/2025 | In Progress |
| Add and format more detailed course description data | Navheen | 07/08/2025 | In Progress |
| Build course comparison search bar | Krittapas | 07/08/2025 | In Progress |
| Add dropdown Navbar for BIT / Business selection | Krittapas | 07/08/2025 | In Progress |
- Next Meeting Date: 07/08/2025
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Next Meeting Agenda:
- Demo the sentence comparison feature
- Review additional course description data
- Test search bar and navigation dropdown
- Finalize AI API choice based on results
- Discuss readiness for future deployment and user testing
- Team Members: Navheen, Krittapas
This meeting focused on progress updates for the ongoing prototype development. The team discussed current tasks, which include implementing a search bar, adding a program navigation menu, and enhancing course descriptions for better quality comparisons. No major blockers were identified, but work is still in progress for all features.
- The prototype is still under development — not yet ready for a client demo.
- Both team members are working on UI improvements and content enhancements.
- Current efforts are aimed at ensuring all navigation and search features are functional for the next internal review.
- Objective: Enable users to search for courses to support future course comparison functionality.
- The search bar should integrate with the planned course data model for filtering and matching.
- Basic UI is being set up; backend search logic will be integrated later.
- Objective: Allow browsing between different degree programs via dropdown or tabs.
- Programs to include:
- Bachelor of Information Technology
- Bachelor of Business
- Bachelor of Design
- Bachelor of Culinary Arts
- No actual program data required yet — only navigation structure and routing preparation.
- Current course descriptions are too brief.
- Action: Use details from the "Aim", "Learning Outcomes", and related sections in course outlines to generate richer, more structured summaries.
- This will improve the quality of AI-driven course comparisons later.
| Task | Assignee | Due Date | Status |
|---|---|---|---|
| Build search bar for course comparison | Krittapas | 14/08/2025 | In Progress |
| Add dropdown or tab navigation for program selection | Krittapas | 14/08/2025 | In Progress |
| Expand and structure course descriptions using Aim / Learning Outcomes data | Navheen | 14/08/2025 | In Progress |
- Next Meeting Date: 11/08/2025
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Next Meeting Agenda:
- Review search bar progress and test basic functionality
- Demo navigation menu between programs
- Present updated course descriptions
- Discuss prototype readiness for client preview
- Team Members: Navheen, Krittapas
This meeting focused on refining backend and frontend development tasks for the upcoming sprint. The main priorities are backend data refactoring, database integration, and improving the frontend user experience. Hosting options were also discussed, with an initial focus on Render for deployment research.
- Navheen will refactor backend data structures for better efficiency and maintainability.
- Begin integrating the database into the web application to enable persistent data storage.
- Ensure backend endpoints are optimized for frontend consumption.
- Krittapas will focus on enhancing the frontend UI and UX.
- Improvements will include refining navigation, improving layout responsiveness, and polishing visual design.
- Krittapas will research Render as a potential hosting platform for the application.
- Compare features, pricing, and deployment process to ensure suitability for project needs.
| Task | Assignee | Due Date | Status |
|---|---|---|---|
| Refactor backend data structures | Navheen | 18/08/2025 | In Progress |
| Integrate database into web application | Navheen | 18/08/2025 | In Progress |
| Implement frontend UI/UX improvements | Krittapas | 18/08/2025 | In Progress |
| Research hosting setup on Render | Krittapas | 18/08/2025 | In Progress |
- Next Meeting Date: 14/08/2025
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Next Meeting Agenda:
- Review backend data refactoring progress
- Demo database integration with web app
- Showcase updated frontend improvements
- Present findings from Render hosting research