Form Core Metadata

^ Name ^ Format ^ Required ^ Searchable ^ Filterable ^ Content ^ Explanation ^ Recommendation ^ ^ Form ID | Text (enforce unique) | Yes | Yes | | | unique identifier | | ^ Form Title | Text | Yes | Yes | | | title appears at the top of the form | | ^ Ministry | Text | | Yes | Yes | | | | ^ Business Areas | Multiselect Dropdown | | Yes | Yes | <list of business areas is very long, will link it to another page soon> | | | ^ Program | Text | | | | | Contains additional program information if business area is large enough to contain many programs. | | ^ Form Purpose | Multiline Text | | Yes | | | Why this form exists or what it is for | | ^ Notes | Multiline Text | | | | | Any additional helpful context | | ^ Decommissioned | Toggle | | | Yes | | If form is actively in use | | ^ ICM Generated | Toggle | | | | | If the form has a version that is located in ICM and may be generated from within ICM | | ^ ICM Non-Interactive | Toggle | | | | | Unknown | Hide | ^ Form software sources | Multiselect Dropdown | | Yes | | Adobe Acrobat, Adobe Livecycle, CHEFS, Klamm, Orbeon, Microsoft Word, Microsoft Excel, Microsoft PowerPoint | What software the form is built in | | ^ Form locations | Multiselect Dropdown | | Yes | | iConnect, ConECCt, BC Gov Web, Resource Finder, Loop, ICM, MyFS, MySS, PPM, FormFoundry | Where the form is released / published | | ^ Form repositories | Multiselect Dropdown | | | | ADO, Adobe Workbench, GitHub, Klamm | Where the developer template copy of the form is stored or backed up. | | ^ Form tags | Multiselect Dropdown | | | | BCMailPlus, CourtForm, DCV, ICFS, JAWS, MIS, MySS, ServiceCanada, storeXML | WIP | | ^ Fil type | Dropdown | | | | Dynamic, Static | | Hide | ^ Form Frequency | Dropdown | | | | Annually, Quarterly, Monthly, Weekly or More | WIP | | ^ Form reach | Dropdown | | | | Less than 1000, 1000 to 5000, More than 5000 | How often the form is used | | ^ User types | Multiselect Dropdown | | | | Internal, Public | Type of users that fill the form | | ^ Print Reason | Text | | | | | Why the form is printed | Do we need this? | ^ Orbeon Functions | Multiline Text | | | | | What special features of Orbeon this form uses | Hide after all Orbeon forms migrated to FF | ^ Retention Needs (years) | Number | | | | | | Hide (not in use) | ^ Related forms | Multiselect Dropdown | | | | | | | ^ Links | Modal + Text | Only if field added | | | | Add as many new link fields as desired. Just text fields to contain any relevant web links. | | ^ Footer Fragment Path | Text | | | | | Link to fragment (AEM feature) | Hide after all AEM forms migrated to FF | ^ Workbench Paths | Modal + Text | Only if field added | | | | Link to location in Workbench | Hide after all AEM forms migrated to FF | ^ DCV Material Number | Text | | | | | Unique identifier used by Distribution Centre Victoria, who prints forms for us | |

===== Under Consideration =====

Here are metadata under review or consideration.

==== Form Fill Methods ====

We may need to track the form fill methods such as:

• filled inside ICM
• print, fill on paper, scan
• print, sent to client
• sent to client through portal
• received in ICM from portal
• passed between multiple people to be filled
• filled by client through BCEID login to ICM

==== Requires offline editing ====

boolean/toggle, does the form need to be edited without internet connection?