Events Repository – FOSS Club

This repository manages all event-related documentation in a structured and professional manner.

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Structure

events/

• templates/ → reusable templates

  • plan.md
  • proposal.md
  • checklist.md
  • report.md
  • guest-list.md
  • documents-checklist.md
  • designing/ → design-related templates
    • poster-content.md
    • social-post.md

• 2026/ → events organized by year

  • event-name/ → each event has its own folder
    • plan.md
    • proposal.md
    • checklist.md
    • report.md
    • guest-list.md
    • documents-checklist.md
    • attachments/ → all files related to event
      • letters/
      • posters/
      • images/
      • other documents

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Naming Convention

• Event folders → lowercase with hyphens
  Example:
  init-c3-day-0
  flashtalk
  hackathon

• Files → keep standard names
  (plan.md, report.md, etc.)

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Attachments (VERY IMPORTANT)

For every event, all supporting files must be stored inside:

attachments/

Organize them properly:

• letters/ → permission letters, approvals
• posters/ → posters, banners
• images/ → event photos
• other documents → reports, certificates, etc.

⚠️ Do NOT keep files randomly. Always maintain structure.

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Designing Templates

The templates/designing/ folder contains reusable content for:

• Posters
• Social media posts

Use these templates to maintain consistent branding across all events.

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Workflow

Before Event

• Create event folder
• Fill: plan.md, proposal.md, guest-list.md
• Prepare posters and documents

During Event

• Use checklist.md
• Collect attendance, photos

After Event

• Complete report.md
• Upload all files in attachments/
• Update documents-checklist.md

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Rules

• Every event must have complete documentation
• Every event must have an attachments folder
• All files must be structured properly
• Use templates — do not create random formats

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Purpose

• Maintain organized event records
• Ensure consistency across the club
• Improve professionalism
• Help future teams reuse knowledge