Meeting Minutes

Meeting #1: September 29th. - 10:00AM

Attendance:

• Yasmine Hilout
• Ali Fethanat
• Gabriel Dubois
• Kade Keating
• Louis Villemure
• Liam Deglais
• Phil Difratelo
• Samuel Wong
• Xavier Guertin

Absent:

• Justin Cheng

Note taker: Yasmine Hilout

Notes:

1. Repository Structure:
   • Team discussed how to structure the repository to include both documentation and app code.
   • Decision: Create a dedicated folder for all documentation within the repository.
2. Software Architecture Proposal:
   • Waiting for stakeholder approval on the Software Architecture Proposal.
3. Liability Documents:
   • Stakeholder signed the liability documents
4. Jenkins for CI/CD:
   • Discussion about whether to use the free Jenkins service or request the stakeholder to cover costs.
5. Risk Mitigation:
   • Need to mitigate the risks (Data inaccuracy, interoperability issues, browser compatibility, Big Data Handling, User Adoption).
   • What should we do now that this project is not part of the government funding? Risks are now not the same for User Adoption, it's more strictly research.
6. Project Funding:
   • The project is no longer part of government funding, affecting user adoption risks.
   • Decision: User and requirements will change due to funding withdrawal. Team needs to consult Rigby on next steps.
7. Work Package:
   • Stakeholder expected to send the draft Work Package by Monday, May 30th. Once received, team will focus on finalizing documentation.
8. Issue Tracking:
   • ScrumMaster (Sam) will upload issues, including user story descriptions, Story Points, Priority, and Risk.
   • Team members assigned to issues: must document further details based on the Teacher's given example.
9. Documentation:
   • Documentation completion deadline: End of the week.
   • Louis will create an issue format template for consistency.
   • Finish elements of Peter's Setup Document covering Legal and Ethical issues, Personas, Economic, Risk, Diversity statement, etc.
10. Milestone 1:
    • Close Issues for Milestone 1 Today.
11. Tech Stack:
    • Agreed on the overall tech stack.
    • Uncertainty around database decisions:
      • Do we need to implement a cache?
      • Should we connect to external databases to complete datasets?
    • Need stakeholder input to finalize the database approach

Action items:

• Louis Villemure:
  • Create a format template for issue documentation to ensure consistency.
• Samuel Wong (ScrumMaster) (Maybe others too):
  • Upload issues with user stories, Story Points, Priority, and Risk details.
• Team Members:
  • Complete documentation for issues assigned using the provided format.
  • Focus on closing issues for Milestone 1 by the end of the day.
  • Collaborate on completing Peter's Setup Document (covering Legal and Ethical issues, Personas, Economic Risks, and Diversity Statement).