User Guide

User Guide

Welcome to the Phone Service System User Guide! This document will explain how to navigate the application and perform core tasks.

📱 The Main Dashboard

When you open the application, you are greeted by the Main Dashboard. This screen displays a comprehensive list of all active and past Subscriptions, showing the linked Client, the selected Service Option, costs, and dates.

From the top menu bar, you can access the management screens for:

1. Clients
2. Extra Options
3. Subscriptions

👥 Managing Clients

To add a new client:

1. Click on Clients in the menu to open the Client Management window.
2. Click Add.
3. Fill in the required fields: First Name, Last Name, and Phone Number.
4. Save the changes. Note: You can also select an existing client and click Edit or Delete.

⚙️ Managing Extra Options

To create a new service add-on:

1. Click on Extra Options in the menu.
2. Click Add.
3. Provide a Name (e.g., "International Calling") and a Monthly Cost.
4. Save the changes.

📅 Managing Subscriptions

Subscriptions link a Client to an Extra Option for a specific time period. To assign an option to a client:

1. From the Main Dashboard (or the Subscriptions menu), click Add.
2. A dialog will appear. Select the desired Client from the dropdown list.
3. Select the desired Extra Option from the dropdown list.
4. Set the Start Date. The End Date is optional (leave blank for an ongoing subscription).
5. Click OK to save. The new subscription will now appear in the main list.

📤 Exporting Data

You can export all current database records to a text file for reporting or backup purposes.

1. On the Main Dashboard, click on Export to txt in the top menu.
2. Choose where you want to save the PhoneServiceSystemExport.txt file on your computer.
3. The file will contain formatted lists of all Clients, Extra Options, and Subscriptions.