venue-planner

Tools for planning meeting venues. There are two tools here:

• compute-cost.py -- computes the travel time cost to attend venue(s) for a given mix of attendees
• plan-rotation.py -- plans the rotation for a set of future meetings given the constraints of other planned meetings

Computing Venue Costs

compute-cost.py needs three inputs:

• a durations file listing the travel times between any pair of airports (expresses as three letter codes). Must be named `durations.txt
• a home airports file listing the home airports for every potential attendee. Must be names home-airports.txt
• an attendees file listing the actual attendees. By default doodle-respondees.txt but can be specified with -a

The list of candidate venues is hardcoded at the top of the file.

The output (by default in output.txt) is a table of the cost for each venue for each attendee. stdout also contains some simple summary statistics for each venue.

Planning Meetings

plan-rotation.py is designed to plan a "fair" (even) rotation of meetings between a set of regions (currently EU (Europe), WC (West Coast US) and EC (East Coast US)). It takes a single input, the list of planned meetings in order. For each meeting without a location, it assigns a region attempting to pick the least used region. Ties are broken by the least-recently visited region.

The input file consists of pairs of meeting name and region specified on a single line, like:

IETF84 WC INT84.5 XX

Any meetings with region XX is filled in with the currently "next" region based on previous meetings. Any other regions are stored but basically ignored.