docs(weekly-report): weekly report week 18 - 21

docs/2025/licensedb-platform/updates/2025-10-11.md

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+---
+title: Week 18  
+author: Chayan Das  
+tags: [gsoc25, LicenseDB]  
+---
+<!--  
+SPDX-License-Identifier: CC-BY-SA-4.0  
+SPDX-FileCopyrightText: 2025 Chayan Das <01chayandas@gmail.com>  
+-->
+
+# Week 18  
+
+*(October 6, 2025 – October 12, 2025)*  
+
+## Meeting  
+No meetings were conducted this week as the mentor was occupied with other commitments.  
+
+---
+
+## Updates  
+- Progress remained on hold as the mentor was **busy with workload**, leading to delays in PR reviews.  
+- All submitted PRs continue to be in the **awaiting review** state.  
+- No new development work was taken up during this period to avoid moving ahead without feedback.  
+
+---
+
+## Planning for Next Week  
+- Follow up on pending PR reviews once mentor becomes available.  
+- Resume development based on review feedback.  
+- Continue with the final **monorepo setup** work once reviews unblock progress.  

docs/2025/licensedb-platform/updates/2025-10-18.md

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+---
+title: Week 19  
+author: Chayan Das  
+tags: [gsoc25, LicenseDB]  
+---
+<!--  
+SPDX-License-Identifier: CC-BY-SA-4.0  
+SPDX-FileCopyrightText: 2025 Chayan Das <01chayandas@gmail.com>  
+-->
+
+# Week 19  
+
+*(October 13, 2025 – October 19, 2025)*  
+
+## Meeting  
+A meeting was held this week. The mentor acknowledged the pending reviews but mentioned having **a high workload**, causing further delays in the review process.  
+
+### Attendees
+- [Chayan Das](https://github.com/ChayanDass)
+- [Dearsh Oberoi](https://github.com/deo002)
+
+---
+
+## Updates  
+- PRs continue to remain in the **awaiting review** state.  
+- Mentor emphasized that there is still **a significant amount of work to review**, which will take additional time.  
+- No major development tasks were advanced this week to avoid proceeding without feedback.  
+
+---
+
+## Planning for Next Week  
+- Follow up on the pending PR reviews.  
+- Once reviews are completed, resume development based on feedback.  
+- Prepare to finalize any remaining tasks once review blockers are cleared.  

docs/2025/licensedb-platform/updates/2025-10-25.md

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+---
+title: Week 20  
+author: Chayan Das  
+tags: [gsoc25, LicenseDB]  
+---
+<!--  
+SPDX-License-Identifier: CC-BY-SA-4.0  
+SPDX-FileCopyrightText: 2025 Chayan Das <01chayandas@gmail.com>  
+-->
+
+# Week 20  
+
+*(October 20, 2025 – October 26, 2025)*  
+
+## Meeting  
+A meeting was held this week, and the mentor has **started reviewing the pending PRs**. Initial feedback was shared to begin resolving issues.  
+## Meeting 1
+
+**Date:** Octobor 23, 2025
+
+### Attendees
+- [Chayan Das](https://github.com/ChayanDass)
+- [Dearsh Oberoi](https://github.com/deo002)
+
+---
+
+## Updates  
+- Review process has officially started after a long wait.  
+- Began addressing the mentor’s comments and started fixing the suggested improvements.  
+- Progress resumed after resolving the first set of review points.  
+
+---
+
+## Planning for Next Week  
+- Continue working through all review comments until all PRs are approved.  
+- Update documentation, tests, and code wherever required based on feedback.  
+- Aim to get the remaining PRs reviewed and ready for merge.  

docs/2025/licensedb-platform/updates/2025-11-01.md

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+---
+title: Week 21  
+author: Chayan Das  
+tags: [gsoc25, LicenseDB]  
+---
+<!--  
+SPDX-License-Identifier: CC-BY-SA-4.0  
+SPDX-FileCopyrightText: 2025 Chayan Das <01chayandas@gmail.com>  
+-->
+
+# Week 21  
+
+*(October 27, 2025 – November 2, 2025)*  
+**Date:** October 30, 2025  
+
+### Attendees
+- [Chayan Das](https://github.com/ChayanDass)
+- [Dearsh Oberoi](https://github.com/deo002)
+
+---
+
+##  Updates  
+
+- The PR related to **fixing the down-migration of the Gist index** was successfully **merged**.  
+- Worked on enhancing the **messaging system** based on mentor feedback.  
+- Improved the workflow to ensure **better structure, clarity, and scalability** of the email notification system.  
+- Implemented the mechanism to send **personalized emails** to both Admins and the Creator with better separation of concerns.  
+
+---
+
+##  Updated Messaging System Workflow  
+
+Following feedback, the messaging flow was refactored for better maintainability.  
+Key improvements include:
+
+- Centralized logic in the **Message Wrapper** to prepare content
+- Email Service now handles **personalized multi-recipient dispatch**
+- Better logging for audit & handling failures
+
+> Below is the improved workflow diagram:
+
+![Final Message System Workflow](../final_message_system_workflow_polished.png)
+
+---
+
+##  Planning for Next Week  
+
+- Continue refining the messaging system based on follow-up review comments.  
+- Begin implementing the next set of enhancements suggested by the mentor.  
+- Prepare for merging pending PRs and closing final open tasks for the milestone.  
+
+---
+
+###  Summary  
+
+Week 21 was productive as it marked a key merge and visible system improvement.  
+The messaging workflow is now cleaner, maintainable, and aligned with best practices.
+