[ADD] fleet: create new vehicles

content/applications/hr/employees/new_employee.rst

@@ -280,6 +280,8 @@ box, or typing in the information.
    :align: center
    :alt: Add the private information to the Private Information tab.
 
+.. _employees/hr-settings:
+
 HR settings tab
 ---------------
 

content/applications/hr/fleet.rst

@@ -1,6 +1,5 @@
 :nosearch:
 :show-content:
-:hide-page-toc:
 :show-toc:
 
 =====
@@ -13,4 +12,5 @@ Odoo *Fleet* organizes all the vehicles, contracts, and repairs of all the vehic
    :titlesonly:
 
    fleet/configuration
+   fleet/new_vehicle
    fleet/service

content/applications/hr/fleet/new_vehicle.rst

@@ -0,0 +1,155 @@
+===================
+Create new vehicles
+===================
+
+Odoo's *Fleet* app manages all vehicles and the accompanying documentation that comes with vehicle
+maintenance and driver's records.
+
+All vehicles are organized on the main :guilabel:`Fleet` dashboard. Each vehicle has its own
+*vehicle form*, which is displayed as a card in the kanban view, according to it's status. Every
+vehicle form is displayed in its current corresponding kanban stage. The default stages are
+:guilabel:`New Request`, :guilabel:`To Order`, :guilabel:`Ordered`, :guilabel:`Registered`,
+:guilabel:`Downgraded`, :guilabel:`Reserve`, and :guilabel:`Waiting List`.
+
+To add a new vehicle to the fleet, click the :guilabel:`Create` button, and a blank vehicle form
+loads. Enter the vehicle information in the vehicle form, then click :guilabel:`Save`.
+
+Vehicle form fields
+===================
+
+- :guilabel:`Model`: select the vehicle's model from the drop-down menu. If the model is not listed,
+  type in the model name and click either :guilabel:`Create` or :guilabel:`Create and Edit`.
+- :guilabel:`License Plate`: enter the vehicle's license plate number in this field.
+- :guilabel:`Tags`: select any tags from the drop-down menu, or type in a new tag. There is no limit
+  on the amount of tags that can be selected.
+
+.. note::
+   The :guilabel:`Model` is the only required field on the new vehicle form. When a model is
+   selected, other fields will appear on the vehicle form, and relevant information will
+   auto-populate fields that apply to the model. If some of the fields do not appear, this may
+   indicate there is no model selected.
+
+Driver section
+--------------
+
+This section of the vehicle form relates to the person who is currently driving the car, as well as
+any plans for a change in the driver in the future, and when.
+
+- :guilabel:`Driver`: select the driver from the drop-down menu, or type in a new driver and click
+  either :guilabel:`Create` or :guilabel:`Create and Edit`.
+- :guilabel:`Mobility Card`: if the selected driver has a mobility card listed on their employee
+  card in the *Employees* application, the mobility card number will appear in this field. If there
+  is no mobility card listed and one should be added, :ref:`edit the employee card
+  <employees/hr-settings>` in the *Employees* application.
+- :guilabel:`Future Driver`: if the next driver for the vehicle is known, select the next driver
+  from the drop-down menu, or type in the next driver and click either :guilabel:`Create` or
+  :guilabel:`Create and Edit`.
+- :guilabel:`Plan To Change Car`: if the current driver set for this vehicle plans to change their
+  vehicle, either because they are waiting on a new vehicle that is being ordered, or this is a
+  temporary vehicle assignment and they know which vehicle they will be driving next, check this
+  box. If the current driver does not plan to change their vehicle and use this current vehicle, do
+  not check this box.
+- :guilabel:`Assignment Date`: select the date the vehicle will be available for another driver
+  using the drop-down calendar. Select the date by navigating to the correct month and year using
+  the :guilabel:`⬅️ (left arrow)` and :guilabel:`➡️ (right arrow)` icons, then click on the specific
+  day. If this field is blank, this indicates the vehicle is currently available and can be
+  reassigned to another driver. If it is populated, the vehicle will not be available to assign to
+  another driver until the date entered.
+
+.. important::
+   A driver does **not** have to be an employee, but a driver must be listed in the *Contacts*
+   application. When creating a new driver, the driver is added to the *Contacts* application, not
+   the *Employees* application.
+
+Vehicle section
+---------------
+
+This section of the vehicle form relates to the physical vehicle, it's various properties, when it
+was added, where it is located, and who is managing it.
+
+- :guilabel:`Immatriculation Date`: select the date the vehicle is acquired using the drop-down
+  calendar.
+- :guilabel:`Cancellation Date`: select the date the vehicle lease will expire, or when the vehicle
+  will be no longer available, using the drop-down calendar.
+- :guilabel:`Chassis Number`: enter the chassis number in the field. This is known in some countries
+  as the :abbr:`VIN (Vehicle Identification Number)` number.
+- :guilabel:`Last Odometer`: enter the last known odometer reading in the number field. Using the
+  drop-down menu next to the number field, select whether the odometer reading is in kilometers
+  :guilabel:`(km)` or miles :guilabel:`(mi)`.
+- :guilabel:`Fleet Manager`: select the fleet manager from the drop-down menu, or type in a new
+  fleet manager and click either :guilabel:`Create` or :guilabel:`Create and Edit`.
+- :guilabel:`Location`: type in the location for the vehicle in the field. The most common scenario
+  for when this field would be populated is if a company has several office locations. The typical
+  office location where the vehicle is located would be the location entered.
+- :guilabel:`Company`: select the company that the vehicle will be used for and associated with from
+  the drop-down menu, or type in a new company and click either :guilabel:`Create` or
+  :guilabel:`Create and Edit`.
+
+.. important::
+   Creating a new company may cause a subscription price change depending on the current plan. Refer
+   to `Odoo's pricing plan <https://www.odoo.com/pricing-plan>`_ for more details.
+
+.. image:: new_vehicle/new-vehicle-type.png
+   :align: center
+   :alt: The new vehicle form, showing the vehicle tax section.
+
+Tax Info tab
+------------
+
+Fiscality
+~~~~~~~~~
+
+- :guilabel:`Horsepower Taxation`: enter the amount that is taxed based on the size of the vehicles
+  engine. This is determined by local taxes and regulations, and varies depending on the location.
+  It is recommended to check with the accounting department to ensure this value is correct.
+- :guilabel:`Disallowed Expense Rate`: this is the amount of non-deductible expenses for the
+  vehicle. This amount is not counted towards any deductions on a tax return or as an allowable
+  expense when calculating taxable income. It is recommended to check with the accounting department
+  to ensure the value(s) entered are correct.
+
+  - :guilabel:`Start Date`: enter the :guilabel:`Start Date` and :guilabel:`(%) Percentage` for when
+    the :guilabel:`Disallowed Expense Rate` value goes into effect. Click :guilabel:`Add a line` to
+    enter a date. Click on the blank line to display a calendar. Select the date by navigating to
+    the correct month and year using the :guilabel:`⬅️ (left arrow)` and :guilabel:`➡️ (right
+    arrow)` icons, then click on the specific day. Enter the percentage that is disallowed in the
+    :guilabel:`% (percent)` field to the right of the date. The percentage should be entered in an
+    XX.XX format. Repeat this for all entries needed.
+
+Contract
+~~~~~~~~
+
+- :guilabel:`First Contract Date`: select the start date for the vehicle's first contract using the
+  drop-down calendar. Typically this is the day the vehicle is purchased or leased.
+- :guilabel:`Catalog Value (VAT Incl.)`: enter the MSRP (Manufacturer's Suggested Retail Price) for
+  the vehicle at the time of purchase or lease.
+- :guilabel:`Purchase Value`: enter the purchase price or the value of the lease for the vehicle.
+- :guilabel:`Residual Value`: enter the current value of the vehicle.
+
+.. note::
+   The values listed above will affect the accounting department. It is recommended to check with
+   the accounting department for more information and/or assistance with these values.
+
+.. image:: new_vehicle/new-vehicle-tax.png
+   :align: center
+   :alt: The new vehicle form, showing the vehicle tax section.
+
+Model tab
+---------
+
+If the model for the new vehicle is already configured in the database, the :guilabel:`Model` tab
+will be populated with the corresponding information. If the model is not already in the database
+and the :guilabel:`Model` tab needs to be configured, :ref:`configure the new vehicle model
+<fleet/configuration/add-model>`.
+
+Check the information in the :guilabel:`Model` tab to ensure it is accurate. For example, the color
+of the vehicle, or whether there is a trailer hitch installed or not, are examples of information
+that may need updating.
+
+.. image:: new_vehicle/model-tab.png
+   :align: center
+   :alt: The new vehicle form, showing the vehicle tax section.
+
+Note tab
+--------
+
+Enter any notes for the vehicle in this section.