💡 New script: meet-recap-to-tasks (Meeting Smart Notes to Google Tasks pipeline)

[github-actions[bot]]

Summary

A Google Apps Script that leverages Google Meet's Smart Notes API (GA since April 2026) to retrieve meeting summaries and action items, then automatically creates Google Tasks with due dates and/or appends structured rows to a tracking spreadsheet. Optionally uses the Vertex AI Advanced Service (GA January 2026) to improve action item extraction quality from raw notes.

Market Signal

The Meet Smart Notes API became generally available in April 2026, creating a first-mover opportunity. Competing tools (Otter.ai at $10/mo, Fireflies.ai at $19/mo, Fellow.app at $7/user/mo) charge recurring fees for meeting-to-task workflows. None are GAS-native or integrate directly with Google Tasks. Google announced "Gemini Spark" autonomous agents at I/O 2026 but these are enterprise-tier; personal users and small teams lack a free alternative. The Vertex AI Advanced Service becoming GA in Apps Script (January 2026) further enables AI-powered note analysis.

User Signal

"Lost meeting action items" is a top-5 workplace productivity complaint. The project already has calendar-to-briefing-doc which processes calendar data for briefing emails — extending from pre-meeting briefings to post-meeting action tracking completes the meeting lifecycle. The tasks-to-sheets idea (#473) already proposes Tasks sync, suggesting user interest in the Tasks integration pattern.

Technical Opportunity

Meet Smart Notes API is a REST API callable via UrlFetchApp in Apps Script. Google Tasks API is available as an Advanced Service. The Vertex AI Advanced Service (GA) enables optional Gemini-powered extraction of action items from unstructured notes. The existing dual-layer architecture and deploy page integration apply. Calendar API integration (already proven in calendar-to-sheets and calendar-to-briefing-doc) provides the meeting-to-notes linkage.

Assessment

Dimension	Score	Rationale
Feasibility	med	Meet Smart Notes API is new and may require Workspace with Gemini add-on; needs spike to verify GAS accessibility
Impact	high	Completes the meeting lifecycle (pre-meeting briefing → post-meeting tasks), replaces $7-19/mo paid tools
Urgency	high	First-mover advantage on a newly GA API; competitive tools do not yet offer GAS-native integration

Adversarial Review

Strongest objection: The Meet Smart Notes API may require Google Workspace with a Gemini add-on subscription, significantly limiting the audience. The project targets "individuals and small teams" who may use personal Google accounts without Workspace.

Rebuttal: The audience for meeting automation skews toward Workspace users (teams with regular meetings). The script can gracefully degrade: if Smart Notes API is unavailable, fall back to creating Tasks from calendar event descriptions and attendee lists (a simpler but still useful workflow). The deploy page can detect API availability and show appropriate feature options. Google is progressively expanding Gemini features to consumer tiers, so the audience restriction may loosen over time.

Suggested Next Step

Spike on Meet Smart Notes API accessibility from Apps Script: verify OAuth scopes, test UrlFetchApp calls, determine minimum Workspace tier requirements. If API access is confirmed, create tech spec following calendar-to-briefing-doc's architecture. If not, explore the calendar-event-to-tasks fallback as MVP.