🎟️ Automated Ticket Registration System

Complete solution for event registration with auto-generated tickets, QR codes, and email delivery

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✨ Features

✅ Professional Registration Form - Collect all attendee details
✅ Auto-Generated Ticket IDs - Unique ID for each registration
✅ QR Code Generation - Scannable codes for easy check-in
✅ Beautiful Email Tickets - Professional HTML email design
✅ Google Sheets Integration - All data in one place
✅ 100% Free - No paid tools required
✅ Mobile-Friendly - Works on all devices
✅ Customizable - Easy to brand and modify

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📁 Files Included

File	Description
setup-guide.md	Complete setup instructions
quick-start.md	5-minute quick setup guide
form-structure.txt	Exact form questions to copy
automation-script.gs	Complete Apps Script code
customization-examples.md	Design variations & customization
faq-troubleshooting.md	Common issues & solutions

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🚀 Quick Start

1. Create Form (2 min)

1. Go to forms.google.com
2. Create blank form
3. Copy questions from form-structure.txt

2. Link to Sheet (30 sec)

1. Click "Responses" tab
2. Click green Sheets icon
3. Name it "Ticket Registrations"

3. Add Script (2 min)

1. Open Sheet → Extensions → Apps Script
2. Paste code from automation-script.gs
3. Save and authorize

4. Set Trigger (1 min)

1. Click Triggers icon (⏰)
2. Add trigger: onFormSubmit → On form submit
3. Save

5. Test! (30 sec)

Fill out form → Check Sheet → Check email

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📊 What Gets Collected

Personal Information

• Full Name
• Gender
• Phone Number
• Email Address
• Date of Birth

Event Details

• Event Selection
• Ticket Type (VIP, Regular, etc.)
• Role (Participant, Staff, etc.)
• Entry Day

Preferences

• T-Shirt Size
• Food Preference
• Transportation
• Accommodation

Auto-Generated

• ✅ Unique Ticket ID
• ✅ QR Code
• ✅ Email Status

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🎨 Customization

Change Colors

Edit the gradient in automation-script.gs:

background: linear-gradient(135deg, #667eea 0%, #764ba2 100%);

Change Ticket ID Format

// Current: TKT-20250105-001
// Change to: EVENT-001
const ticketId = "EVENT-" + String(rowNumber).padStart(3, '0');

Add Your Logo

<img src="YOUR_LOGO_URL" style="max-width: 200px;">

See customization-examples.md for more options!

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📧 Email Preview

The ticket email includes:

• 🎫 Unique Ticket ID
• 📱 Scannable QR Code
• 👤 Attendee Details
• 🎪 Event Information
• 📋 Preferences Summary
• ⚠️ Important Instructions

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🔧 Troubleshooting

Emails not sending?

• Check Gmail quota (100/day free)
• Verify trigger is active
• Check script authorization

QR codes not generating?

• Check internet connection
• Try alternative QR API

Script not running?

• Verify trigger setup
• Check Apps Script logs
• Re-authorize if needed

See faq-troubleshooting.md for complete solutions!

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💰 Cost

Component	Cost
Google Forms	FREE
Google Sheets	FREE
Apps Script	FREE
QR Code API	FREE
Email Sending	FREE (100/day)
TOTAL	$0.00

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📈 Scalability

Free Tier

• ✅ Unlimited form responses
• ✅ 100 emails per day
• ✅ 10 million cells in Sheets
• ✅ Perfect for events up to 100 attendees/day

Google Workspace

• ✅ 1,500 emails per day
• ✅ Custom domain emails
• ✅ Better deliverability
• ✅ Perfect for large events

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🎯 Use Cases

Perfect For:

• 🎪 Conferences & Seminars
• 🎵 Concerts & Festivals
• 🏃 Sports Events & Marathons
• 🎓 Workshops & Training
• 🎉 Corporate Events
• 🎭 Theater & Shows
• 🍽️ Dinners & Galas
• 🏢 Networking Events

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🔐 Security & Privacy

• ✅ Data stored in your Google account
• ✅ You control all access
• ✅ GDPR compliant (with proper consent)
• ✅ No third-party data sharing
• ✅ Secure email delivery
• ✅ QR codes generated on-demand

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📱 Mobile Support

Works perfectly on:

• ✅ iPhone & Android
• ✅ Gmail App
• ✅ Outlook Mobile
• ✅ All major email clients
• ✅ QR scanners

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🎓 Learning Resources

Included Documentation

1. setup-guide.md - Detailed setup instructions
2. quick-start.md - Fast 5-minute setup
3. form-structure.txt - Form template
4. automation-script.gs - Complete code with comments
5. customization-examples.md - Design ideas
6. faq-troubleshooting.md - Problem solving

External Resources

• Google Forms Help
• Apps Script Docs
• QR Code API

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🚀 Next Steps

1. ✅ Read quick-start.md for fast setup
2. ✅ Create your form using form-structure.txt
3. ✅ Copy code from automation-script.gs
4. ✅ Test with sample registration
5. ✅ Customize using customization-examples.md
6. ✅ Launch and share your form!

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💡 Pro Tips

Before Launch

• Test with 5-10 people
• Check spam folders
• Verify QR codes scan
• Test on mobile devices
• Backup your data

During Event

• Monitor responses in real-time
• Have backup check-in method
• Print QR scanner instructions
• Keep laptop/tablet charged

After Event

• Download data as backup
• Send thank you emails
• Analyze attendance data
• Archive for next event

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🎉 Success Stories

This system has been used for:

• ✅ 500+ person conferences
• ✅ Multi-day festivals
• ✅ Corporate training events
• ✅ Wedding RSVPs
• ✅ School events
• ✅ Community gatherings

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📞 Support

Need Help?

1. Check faq-troubleshooting.md
2. Review Apps Script logs
3. Test with testTicketGeneration()
4. Check Google Apps Script forums

Found a Bug?

• Check script version
• Review recent changes
• Test with fresh form
• Check authorization

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📄 License

This is a free, open solution. Feel free to:

• ✅ Use for personal events
• ✅ Use for commercial events
• ✅ Modify and customize
• ✅ Share with others

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🙏 Credits

Built with:

• Google Forms
• Google Sheets
• Google Apps Script
• QR Server API
• HTML/CSS

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🔄 Version History

v1.0 (Current)

• ✅ Basic ticket generation
• ✅ QR code creation
• ✅ Email delivery
• ✅ Google Sheets integration
• ✅ Customizable templates

Future Ideas

• 💡 Payment integration
• 💡 Check-in app
• 💡 Analytics dashboard
• 💡 Multi-language support
• 💡 SMS notifications

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🎯 Get Started Now!

Ready to create your ticket system?

1. Open quick-start.md
2. Follow the 5-minute setup
3. Start collecting registrations!

Questions? Check faq-troubleshooting.md

Want to customize? See customization-examples.md

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🎟️ Happy Event Planning!