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Local AI Setup

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Lucas Skog edited this page Jul 10, 2026 · 2 revisions

Local AI Setup

This guide sets up referat so nothing leaves your machine. You run two local, OpenAI-compatible services — one for transcription, one for the minutes — and point the app at them. referat talks to both over standard /v1 endpoints.

You need two services running before you choose On this computer in the app:

  1. A transcription server (speech → text).
  2. A language model server (text → minutes).

1. Transcription with speaches + KB-Whisper

speaches (formerly faster-whisper-server) is an OpenAI-compatible Whisper server. It can run the Swedish KB-Whisper models, which are tuned for Swedish speech.

Run it with Docker:

docker run --rm -p 8000:8000 ghcr.io/speaches-ai/speaches:latest

The server then answers on http://localhost:8000/v1. Any other OpenAI-compatible Whisper server works just as well.

In Settings → Transcription, choose the Local server preset and set:

Field Value
Base URL http://localhost:8000/v1
Model KBLab/kb-whisper-large (or the model you load)
Language sv for Swedish (leave empty to auto-detect)
API key leave empty — not needed for local servers

The first transcription pulls the model, which can take a while; later runs are fast. For a non-Swedish meeting, use a general Whisper model (e.g. Systran/faster-whisper-large-v3) and set the language accordingly, or leave it empty for auto-detection.

2. Minutes with Ollama

Ollama runs a language model locally and exposes an OpenAI-compatible API. Pull a model and start the server:

ollama pull llama3.1
ollama serve

Ollama listens on http://localhost:11434/v1.

In Settings → Summarization, choose the Local server preset and set:

Field Value
API type OpenAI-compatible
Base URL http://localhost:11434/v1
Model llama3.1 (or another model you pulled)
API key leave empty

Choose a non-reasoning model

Prefer a straightforward instruction-following model such as llama3.1 or a gemma variant. Reasoning-heavy models can spend their whole context budget "thinking" and return an empty answer. referat detects an empty response and surfaces it as an error — "The model returned an empty answer. Try a different model in settings" — rather than saving empty minutes marked as done. If you hit this, switch to a non-reasoning model.

3. Verify with the connection test

Both the onboarding flow and Settings have a Test connection button for each provider. referat sends a small real request that exercises the address, the model and (if set) the API key:

  • Transcription — reachable server → green check. A 401/403 means a wrong or missing API key; a network error means the address is wrong or the server isn't running.
  • Summarization — a minimal chat request that confirms the model responds.

When both show green, you're ready. Pick On this computer and record your first meeting.

Troubleshooting

  • "The server isn't responding — check the address." The service isn't running, or the base URL/port is wrong. Confirm the Docker container / ollama serve is up and the port matches.
  • "The model wasn't found — check the model name." The model name doesn't match one the server has loaded. For Ollama, run ollama list; for speaches, use the model id you configured it to load.
  • Empty minutes / empty-answer error. See Choose a non-reasoning model above.
  • Long meetings. referat records in ~10-minute segments and transcribes them in order, so meeting length isn't a problem for a local server — see Architecture.

Related pages

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