[EPIC] E-mail style refresh

[robin-lecomte]

Emails sent by Docs (meet transcript, document shared with you, request for access) are still using the old LaSuite style. Emails are a key element of LaSuite’s brand image. They are widely used, particularly to notify users when a meet transcript is ready. The brand identity should be reflected in them to enhance the product’s perceived quality.

I’m suggesting this update to the style (not the content).

FIGMA

[virgile-dev]

@robin-lecomte Hello! Agreed that these emails need a refresh.
The style looks great. We should work email components in the UI Kit so we harmonize emails accross application.
Also we have to provide a vanilla template, that instance admin can customize to their brand.

I think we should take the opportunity to go over the different emails sent in docs and rework the copy a little bit. @marwann do you want to get involved with this as you worked on the brevo sequences and it can be a good opportunity to work on the user's activation.

So we'll need to do a mockup for each email so that we make sure we don't forget anything.

Urgent:

• transcription doc
• document shared

Less urgent:

• Welcome
• Ask for access
• Account reconciliation

Regarding automated transcription, indeed the current template is terrible.

[marwann]

Happy to help @virgile-dev - Do you have a comprehensive list of emails sent to users? The welcome email is - IIRC - already managed in the Brevo welcome series.

Also - what about using the LaSuite Docs logo instead of just Docs? It would particularly fit the transcription case. LMK

[robin-lecomte]

Also - what about using the LaSuite Docs logo instead of just Docs? It would particularly fit the transcription case. LMK

Completely agree with that!
I’ll handle creating the new models and get back to you for the copy, @marwann.