Group Emails

Warning

This content may be partially inaccurate, but has been kept for posterity. It was copied from iPeer's legacy Trac Wiki software (formerly hosted at https://ipeer.ctlt.ubc.ca/ which has since shut down).

Requirements

The instructor (or admin) should be able to send a group email

A group can be:

• Students registered in a course
• Group members in a group
• Each student

Optional:

• Email Template: User can make and use his/her own email template
• Has ownership such as private, public, or shared among some group
• Email merge: User can make a merge field such as name, email, or etc which are automatically filled when the mail is sent
• Get Email Addresses: User can get email addresses of group and use copied email addresses with preferred email client.

Implementation

Recipients

• Recipients list in "To" field will be:
• Students registered in a course if user click "Email to All Students" on Course homepage
• Group members in a group if user click "Email to All Members" on Group view page
• Student if user click Email Icon next to student name on Group view or User index page.
• Can add/remove additional recipients by doing similar way of adding instructors to a course.
• Not allowing manually typed email address to prevent errors with Email merge system.

Email Template

• User can add/edit/delete/view own email templates
• Can add merge fields on a template.

Email schedule

• Single/multiple schedule on email is possible.
• Multiple schedule needs a number of times to send and interval(day(s), hour(s), or minute(s))
• Default schedule is current datetime.
• User can view emails and cancel if email is not sent yet.
• For better performance in user's view, all emails go to Email Schedule Database, then server will send emails that are ready by cron job.