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Deployment & Operations

This section outlines important considerations for deploying and operating the Inventory Manager application.

Environment Variables

Ensure the following .env variables are configured for your environment:

  • APP_NAME: Name of your application.
  • APP_ENV: production, local, testing.
  • APP_KEY: Generated by php artisan key:generate.
  • APP_URL: The base URL of your application.
  • DB_CONNECTION, DB_HOST, DB_PORT, DB_DATABASE, DB_USERNAME, DB_PASSWORD: Database connection details.
  • MAIL_MAILER, MAIL_HOST, MAIL_PORT, MAIL_USERNAME, MAIL_PASSWORD, MAIL_ENCRYPTION, MAIL_FROM_ADDRESS, MAIL_FROM_NAME: Mail configuration.

Queue Worker

If your application uses queues for background processing (e.g., sending emails, processing imports), you must run a queue worker. For production, consider using a process monitor like Supervisor.

php artisan queue:work

Cache and Optimization

For production deployments, it's crucial to optimize Laravel's configuration and route caching for performance.

php artisan config:cache
php artisan route:cache
php artisan view:cache
php artisan optimize

After deployment or significant code changes, clear caches:

php artisan optimize:clear

Database Backup Strategy

Regular database backups are essential. Implement a strategy that includes:

  • Automated Backups: Use cron jobs or a dedicated backup solution (e.g., Laravel Backup package, cloud provider services) to regularly dump your database.
  • Off-site Storage: Store backups in a separate, secure location (e.g., S3, Google Cloud Storage).
  • Retention Policy: Define how long backups are kept (e.g., daily for 7 days, weekly for 4 weeks, monthly for 6 months).
  • Monitoring: Monitor backup jobs to ensure they complete successfully.

Example (using mysqldump for MySQL):

mysqldump -u your_username -p your_database_name > backup.sql

Document Sequence Rotation

The document_sequences table is used to generate unique, sequential codes for GRNs and Invoices (e.g., GRN20250823/00001). These sequences are unique per document type and date (Ymd).

Rotation is automatic: The sequence resets daily for each document type. No manual rotation is required.

Manual Reset (if needed): If you ever need to manually reset a sequence for a specific doc_type and ymd (e.g., due to data corruption or testing), you can delete the corresponding record from the document_sequences table.

DELETE FROM document_sequences WHERE doc_type = 'GRN' AND ymd = '20250823';

Role Assignment for First Users

After initial deployment and database seeding, you can create the first admin user using the interactive Artisan command:

php artisan app:bootstrap-admin

This command will prompt you for the admin user's name, email, and password, and automatically assign the admin role.

For other roles (keeper, delivery), you can create users via the Filament admin panel (accessible at /admin after logging in as an admin) and assign roles there. Alternatively, you can create them via seeders or custom Artisan commands if preferred.

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