Meetings and Podcast

Meetings & the podcast

orgware keeps the tribe's meetings — minutes, transcripts, audio, and video — as a permanent, searchable archive, and turns the public ones into a podcast anyone can subscribe to. This is the meetings service at meetings.waccamaw.org.

The meeting archive

Every recorded meeting becomes an entry organized by type and date:

• General — general membership meetings.
• Committee — committee sessions.
• Open — open/public gatherings.
• Powwow — the pauwau and cultural gatherings (a large restored run of historical recordings).
• Executive — leadership sessions (private).

Each entry can carry the minutes, a transcript, the chat, and links to the audio/video.

Who can see what

Meetings follow the same ring rules as the rest of orgware:

• Public meetings — anyone can read them, and their audio becomes a podcast episode.
• Members-only meetings — visible once you're signed in.
• Leadership meetings — executive sessions, visible only to leadership.

By policy, raw AI transcripts stay members-only until they've been reviewed — a public meeting is not the same as a globally-searchable unreviewed machine transcript. Reviewed meetings get promoted to public. Historical recordings were transcribed with WhisperX (with speaker diarization) as part of a 2026 archive restoration.

The podcast

Public meetings that have a recording are automatically published as a podcast — an Apple-Podcasts-compatible RSS feed the tribe controls.

• Feed: https://meetings.waccamaw.org/podcasts/feed.xml
• What's in it: the most recent public meetings with audio (newest first), as standard podcast episodes with titles, dates, durations, and audio.
• Category: Government · Society & Culture.

How an episode is born — automatically. When a meeting is recorded (over Zoom), a nightly pipeline downloads it, archives the audio and video, publishes the public audio to a fast CDN, writes the episode into the feed, and (for open meetings) uploads the video to YouTube. No one has to publish episodes by hand — a public meeting with audio simply shows up in the feed.

Behind the scenes:

• Full archive — every meeting's audio and video (public and private) is kept in encrypted off-site storage (Backblaze B2).
• Podcast CDN — public audio is served from Cloudflare R2 at audio.waccamaw.org, which is what the feed points listeners to.
• Video — public/open meetings also go to YouTube (unlisted by default).

Listening & subscribing

The feed works in any podcast app — paste https://meetings.waccamaw.org/podcasts/feed.xml into Apple Podcasts, Overcast, Pocket Casts, etc.

For leadership — publishing to Apple Podcasts: the feed is built and Apple-compatible, but appearing in the Apple Podcasts directory (and Spotify) requires a one-time submission of the feed URL at Apple Podcasts Connect. Submit https://meetings.waccamaw.org/podcasts/feed.xml once and Apple indexes it and all future episodes automatically. Until then, the podcast is fully functional by feed URL — it just isn't searchable in the Apple directory yet.

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