0.2.5
Vault Rooms 0.2.5 makes first-time setup and everyday room management much easier, especially for people who do not want to deal with server terminology or raw permission rules.
Guided onboarding
Setting up sharing is now one guided four-step flow:
- Check the connection
- Create your account
- Choose a shared folder
- Create an invite
The flow validates the sharing address before starting the server, explains problems in plain language, and safely resumes if you close it midway. Completed work is preserved, while computers that have lost owner access are sent to recovery instead of being offered a second owner account.
Invites now clearly explain that they:
- Work once
- Expire after 60 minutes
- Require Vault Rooms on the teammate’s computer
You can copy either a ready-to-send message or the link by itself.
Rooms-first panel
The Vault Rooms panel has been redesigned around one primary question: is your work syncing?
- One clear sync status: Syncing, Connecting, Reconnecting, Not syncing, No access, or Not set up
- Hosting information appears separately only when relevant
- Connection details are kept with the sync status instead of being mixed into Activity
- Rooms, People, and Activity are separated into focused tabs
- Tabs only show attention indicators when something actually requires action
- Saved servers use their owner’s name instead of the generic “Remote server”
Rooms now use plain actions such as Open, Add to this computer, and Remove from this computer. Open correctly opens the room’s folder rather than treating it as a note.
Clearer sharing and access
The People tab now answers who can access what instead of forcing users to understand the difference between Friends and Teams first.
- Access is grouped by effective room access
- Direct and team-based access are clearly distinguished
- People without room access appear separately
- Ordinary members see a clear read-only explanation
- Destructive actions have moved behind Manage and require confirmation
- Room and team management is shown only when the current user has permission
Room permissions are translated into human language such as:
- Can edit · everything here
- Can view · only Meetings
- Can edit · through a team
Custom rules and raw permission tokens remain available under Advanced when needed.
Improved room settings
Room management has been reorganized around three common jobs:
- Change the room name or local folder
- Turn Markdown live editing on or off
- Manage who can access the room
Technical settings—including teammate folder names, conflict handling, plugin suggestions, and raw permissions—are moved under Advanced.
The modal also received layout and usability fixes:
- Consistent padding and spacing
- No horizontal overflow
- Stable scrolling when Advanced sections change
- More compact plugin suggestions
- Clearer destructive actions and delete confirmation
Live editing enabled for new rooms
New rooms now start with Markdown live editing enabled, allowing teammates to type in the same note at the same time.
Existing rooms keep their saved setting and are not silently migrated. Room managers can still turn live editing off from Manage.
Other file types continue using normal file synchronization.
Better activity and diagnostics
Activity entries now describe actions in human language instead of showing raw event names and internal IDs.
Connection failures also show a readable explanation first, while the original technical error remains available under Technical details for troubleshooting.
Failed refreshes keep the previous information visible and clearly mark it as not current instead of replacing it with an empty screen.
Smaller fixes
- Corrected “1 file need a choice” to “1 file needs a choice”
- Improved room, team, connection, and empty-state copy
- Fixed modal padding, overflow, and unnecessary separators
- Prevented room-setting controls from being cut off in narrow sidebars
- Improved delete-button visibility and hover feedback
Upgrading
No migration is required.
Existing servers, saved connections, rooms, mounts, permissions, and per-room live-editing settings remain unchanged.
Vault Rooms remains desktop-only and requires Obsidian 1.12.7 or newer.
Full changelog: 0.2.4...0.2.5