Meeting Schedules

Update Schedule Spreadsheet

• Edit the Spreadsheet weekly, usually on Friday after meeting. Keep it up-to-date since the Bot uses it for sending reminders to upcoming presenters.
• Put the current one (this week) on the first row under header. Move the previous one (last week) to the last row of the "previous" section (very bottom).
• Mark Eterna Special, Journal Club, and Group Meeting following the convention, using tags of ES, FS, GM, JC and N/A. (As of Feb 2016), ES has been discontinued, and FS takes place every other week.
• Paste Flash Slides Google Presentation links to the first column. And YouTube url for Eterna Special.
• Always use non-abbreviated first-name to be compatible with Bot name-matching.

Flash Slides Setup (if Bot fails)

• First investigate the error. If the Schedule Spreadsheet is not up-to-date, fix it. Then ssh into the server, and rerun python manage.py meeting inside folder Server_DasLab.

• Create a new Google Presentation with aspect ratio 4:3. Edit the title in format of "Flash Slides: mmm dd, yyyy".

• Share the link to the entire Google Groups. And transfer ownership to daslab Gmail account.

• Add a new entry of Flash Slides to the database through /admin/src/flashslide/.

• Post the link and meeting reminder (manually) in Slack #general channel.