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Revise NixCon 2026 sponsorship details (only organisers version) #244

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Revise NixCon 2026 sponsorship details (only organisers version) #244

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57 changes: 20 additions & 37 deletions doc/nixcon.md
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Expand Up @@ -13,57 +13,44 @@ The conference has previously been held in these locations:
- 2023: Darmstadt (Germany), https://2023.nixcon.org/
- 2024: Berlin (Germany), https://2024.nixcon.org/
- 2025: Rapperswil-Jona (Switzerland), https://2025.nixcon.org/
- 2026: Kraków (Poland), https://2026.nixcon.org/

## NixCon 2026

NixCon 2026 is likely to happen but no team has yet been assembled to make that a reality. [Contact the steering committee](mailto:steering@nixos.org) if you'd like to help!
Main organisers: @ners, @john-rodewald, @Lassulus, @Ra33it0

## Sponsorship tiers

This should be displayed on the website.

### Non-sponsorship donation (0+ EUR)
- Supporting the conference and official Nix projects
- Confirmation of donation via OpenCollective

### Bronze (1024+ EUR):
### Bronze (1024 EUR):
- Linked logo on the website
- Linked shout-out or repost from official social media accounts
- Possibility to distribute your own stickers/swag/merch at the venue
- Tickets: 1+ corporate tickets[^1]

[^1]: One corporate ticket per 1024 EUR.
Only corporate tickets come with company name/logo recognition on the badge.
Corporate tickets can also be bought individually when ticket sales open.
- Tickets: 1 corporate tickets

### Silver (2048+ EUR)
### Silver (4096 EUR)
- Everything from Bronze
- Shout-out in the opening
- Slot on break slideshow (provide a slide in advance)
- Possibility to distribute flyers (provide them in advance) to all attendees in bag
- Tickets: 2+ corporate tickets[^1]
- Tickets: 2 corporate tickets

### Gold (4096+ EUR):
### Gold (8192 EUR):
- Everything from Silver
- 5 minute lightning talk slot
- Dedicated space for a booth[^2]
- Tickets: 4+ corporate tickets[^1]
- Tickets: 4 corporate tickets

[^2]: These perks may be limited in availability.

### Diamond (8192+ EUR):
### Diamond (16384 EUR):
- Everything from Gold
- Logo on some official conference swag[^2][^3]
- 1 minute presentation slot (provide the slides in advance) in the conference opening
- Intro of all recordings show your name/logo
- Possibility to distribute items (provide them in advance) to all attendees in bag
- Tickets: 8+ corporate tickets[^1]
- Tickets: 8 corporate tickets

[^3]: These perks require production and cannot be guaranteed if too late.

### General info
- Sponsors can be tier-limited or rejected by the Nix Steering Committee for any reason.
- The outline of all sponsor content must be disclosed in advance.
- The outline of sponsor content may be requested to be disclosed in advance.
We reserve the right to reject content.
- Visibility priority is given according to tiers and donation amount.
- The sponsor can selectively abstain from perks.
Expand All @@ -72,23 +59,19 @@ This should be displayed on the website.

### How to sponsor

Send an email to sponsor@nixos.org (which will forward to both the Nix Steering Committee and the NixOS Foundation board) with:
Send an email to board@nixos.org with:
- Company name and website
- Desired tier, amount and perks
- Any other details

## Sponsorship process

The following is internal documentation and should not go on the website.
For 2025 it involves the following respondents:
- Board respondent: @ra33it0 (deputy: @infinisil)
- SC respondent: @tomberek (deputy: @winterqt)

1. After receiving the email, board respondent replies that the email was received and that they will hear back within about 2 weeks.
2. SC respondent ensures the SC internally rejects or provisionally approves the sponsor within 1 week.
- If rejected, SC respondent replies to the sponsor with the rejection message.
3. If provisionally approved by the SC, SC respondent forwards the name and website of the sponsor to the NixCon organisers, who have 2 days to issue objections.
4. Within 1 week, the SC respondent checks whether organisers have issued objections, and if so, ensures that the SC internally reevaluates final rejection or approval of the sponsor.
- If rejected, SC respondent replies to the sponsor with the rejection message.
5. If accepted, SC informs the board respondent and the organisers of the sponsor being accepted.
6. Board respondent sends follow-up instructions to the sponsor and tracks the status of payment and perk delivery.

In order to facilitate sponsorships, the board, the SC and the NixCon organisers should be in a private channel.

1. When receiving a sponsor request, the board replies with a confirmation and forwards the request to the private channel
2. The organisers and SC can discuss the request, with the SC making the call to approve or reject (majority vote)
- If rejected, the board will let the sponsor know
3. If accepted, the board sends follow-up instructions to the sponsor
4. Once the sponsor payment is confirmed, the board connects the sponsor to the organisers for perk delivery
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