PDF Export

The PDF export feature allows report authors and viewers to export the entire Gantt chart—including the data grid and the full timeline—into a single-page PDF document that matches your on-screen visual styling.

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How to Export Your Gantt Chart to PDF

Step 1: Enable PDF export in formatting settings

Select the Gantt visual and open the Format pane. Expand the Toolbar card and toggle the PDF export switch to On.

Step 2: Trigger the export from the toolbar

Click the PDF export button on the top-left toolbar of the Gantt chart. Power BI will generate and download the PDF file (named GanttChart_YYYY-MM-DD.pdf).

Tip

Click the image below to download the full-resolution Gantt Chart PDF. The export is from the example above.

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Key Benefits

• Single-Page Fit: The export automatically sizes the PDF page to fit the entire chart. It will not split your Gantt chart across multiple pages.
• Exports All Rows: Every row in your project is exported, including those currently scrolled out of view.
• Timeline Preservation: The PDF maintains the exact Year / Month / Week / Day scale active on your screen.
• Maintains Styling: The export preserves your custom bar colors, milestone shapes, grid formatting, and markers (such as days-off, today line, and baselines).

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Tips and Limitations

• Optimizing Wide Timelines: For very wide timelines, click Zoom To Fit on the toolbar before exporting. This ensures the timeline scale is readable when fitted onto a single page.
• Export Size Limit: The visual limits exports to 30 MB. If your export is blocked, apply data filters or zoom out on the timeline before exporting.
• Special Characters Support: Only standard Latin characters are supported. Emoji and custom symbols may be omitted or replaced with plain text.