is it possible to form teams or autojoin workspaces?

[rcarvajal-workmed]

I'm evaluating to set this up for a company, I got this to work with oauth which is great but ideally new users could join a team and see the whole knowledge base, right now I understand that a workspace could be shared individually, but it would be awesome to be able to form teams for granular access and/or just autojoin the team via sharing the same domain account for example. Is any of this in consideration or are the ways to achieve something like this? Thanks!

[Smaug6739]

Hey, indeed it's not possible at the moment but I'll work on it, it's a good idea!

[Smaug6739]

Hey @rcarvajal-workmed , I've started working on a system to create invitations to a workspace / category / documents:

1. The owner / admins of a node can create invitation codes with different access level
2. Users can join the workspace with the code (or the link)
3. Permissions (read / write / admin) can be defined when the invitation is created

First views of the system:

Do you think this is sufficient for your needs, or would you need something else?

[rcarvajal-workmed]

thats great! I guess the biggest need is to be able to for share a workspace to a whole group, and for example, by adding someone that that group making the invitation implicit, they just accept to join or even auto-join, I guess my usecase is, if we want to set this up for a company it gets really tedious to manage users individually, it would be much simpler to be able to share via groups or to the whole tenant (like everyone on the same domain for example).. either that or support access via role based permissions since we already handle users via oauth and can setup roles.

right now this works great for individuals and it's great for non tech people to start documenting with markdown, but we really just need a way to quickly share that across whole teams.

thanks for looking into this!

[Smaug6739]

I understand this need.

In addition to the ability to join workspaces via code, I could also develop joining teams using the same system. A team would be a kind of special account (similar to GitHub organizations, for example), which could contain workspaces, document categories, etc. A user could join a team (either manually or via code/link) with different permission levels, and it would be possible to manage users within these teams.

This might take some time to develop, but I can work on it in the coming weeks (I won't have time in the next 10 days).

[Smaug6739]

Hey @rcarvajal-workmed , just a heads-up:

I've built a Team system. A Team is a special workspace that can contain everything (other workspaces, documents, categories, uploads, etc.).

You can easily invite people to a Team by sharing an invitation link or adding them individually. It also supports advanced permission management. For example, you can grant read access to the entire Team while restricting write access to specific workspaces or categories, depending on your needs.

You only need to configure the invitation codes that match your requirements. Users can then join the appropriate category (or the entire Team) directly, without requiring any manual action for each individual.

The system should be available in version 8.10.0

[rcarvajal-workmed]

that's awesome!! I'll test this right away! thank you so much!

[Smaug6739]

No problem, it should be available in the next few days, once a few small things for v8.10.0 are wrapped up

[Smaug6739]

Hey @rcarvajal-workmed , the version 8.10.0 has been released so if you want, you can test the new teams system.

For now, this is a new system; in the future, I will add more features and tools to make the application easier to use for groups. If you have any feedback, please feel free to share it in this discussion, it will help me determine what needs to be prioritized.

[rcarvajal-workmed]

trying it this week, thank you!!