Meeting Agendas

Agendas and Notes

October 15, 2021

Slides

1. First draft of Introduction, Methodology and Use Cases sections. Please add edits/send feedback to section 1 by October 22.

2. Discuss: What challenges/lessons should the paper cover?

• What we have: Set of challenges mentioned by individual repositories, with recommendations on how to approach them
• Nice to have: Lessons learned from a global look over all use cases. Example (what emerges from part 1): Regional development/shared networks appear to foster similar technical solutions, ergo: cross-network engagement spaces seem to promote harmonizing approaches, away from niches, towards wider interoperability. Fazit: Engagement with orgs like WDS, CODATA, as well as regional networks does pay off (needs testing ofc, but it's a thesis that emerges from these use cases).

3. Decision: Where/how to publish the full repository profiles as supplementary material. Options:

• Supplementary file/appendix with the Data Science Journal (if accepted)
• Zenodo
• WDS-ITO's website
• Other?

September 10, 2021

Slides

1. Housekeeping (recap)

• Collaboration spaces
• Platform support: email Alicia (ito-ra ät oceannetworks.ca) or book a 1-on-1 appointment here.
• Meetings

2. Today's goals and outputs

• Definitive list of challenges
• Definitive list of (HMetS-relevant) repository characteristics

3. Discussion

• Group’s feedback (general)
• Challenges
• (HMetS-relevant) repository characteristics

Meeting Notes

R - Robert

S- Sarah Reay

J - Juanle Wang

K - Karen Payne

A - Alicia Urquidi

Q - Qi Xu

Lessons learned vs Challenges and Opportunities

• R: didn’t see them as lessons learned as written. TBD what exactly “opportunities” entails. Feeling was, wait and see what people do in terms of additional revisions, changes will give insight into where we’re going with this paper as a team. At the moment, not entirely sure where we’re going as a team.

Platform

• R: Been able to use collab platform, found it time-consuming, dealing with platform, but it’s doable
• J: Couldn’t access at the moment (doesn’t have account number), will follow up
• R: One approach that helps: generate pdf and navigate that way is easier.
• Next steps: try overleaf (using rich text), give feedback, may need to find alternative (i.e. sharepoint)
• R: Clean the document of tracked changes
• Overleaf link supplied onto GitHub

Challenges List of Challenges we WANT to talk about, give recs for

• Combine: Original users, reach new ones; Making data assets more visible to more diverse uses
• Enable proper reuse, attribution, citation
• Coordinating standards adoption - too complex?

R: Frame as contributing to standards, adopting separate. Keep these two ideas together, label it as something more general, describe in the text. “Standards Coordination”: coordinating externally or internally, discuss phases of adoption.

• Project funding and resources - Too vague?
• Keeping track of who is using products
• Balancing openness and data protection
• Limitations of a harvesting strategy for discovery

Moving forward:

• Alter headers and work within these ideas
• List of features of repository characteristics that impact community

August 13, 2021

Slides

1. Intro: Our outputs so far.

• Overview: Collaboration Framework Fees may be increasing for the DS journal; Juanle to reach out to board Bob: having track changes on in the document, removing silos, may need more flexibility at the expense of formality Check-ins in a structured way Bob: depends on progress of paper. Karen: we can always remove meetings later

2. Paper: Proposal and contents

• Sections
• Methodology Alicia: Close reading, narrative, empirical, qualitative

Karen: synthesis approach with the landscape

Bob: Social and physical science background, interdisciplinary collaborations, interested in new methodologies

Juanle: Repository, FAIR principle, harvestable metadata. Compile different use cases and find a good solution

Simon: uptake and usage of data in GS data, retiring soon, may be replaced with a new contact: Sarah Grey

Qi Xu: No concerns about the organization

Aude: to go back to historical papers, to reproduce derivation workflow, to compare with historical values (hopefully identical) and to add as much pieces of information as possible in metadata

Task definition and assignment

3. Tools: Using Overleaf with the HMetS Writing Group 3-minute explanation

Other options to add your content to draft

Bob: concerned about losing changes, may want to verify change tracking mechanisms, Alicia to follow up with how changes are stored in overleaf

Action items: Alicia sends paper draft and overleaf access instructions to group