Meetings

Working Meetings

Type of meetings

• Meetings: Joint, synchronous sessions (e.g. Zoom).
• Checkpoints: Asynchronous instance (e.g. via Slack and/or Overleaf) for members to send their progress updates, ask questions, share and resolve obstacles. Optionally, the CWG may decide to meet via Zoom instead.

Groups

• WG-Coord = Co-chairs and ITO.
• CWG = Core writing group, made up of co-chairs, ITO, and other coordination volunteers from the WG.
• WG = All writers (w). For w ∉ WG: w has time to contribute to the writing, but not form part of the CWG. w may ofc attend CWG if they so choose, but they don't make an active or regular contribution to it.

Meeting Agendas

Dates

#	Type	Group	Target date	Goals
1	Meeting	WG-Coord	April 27	Review & refine group's proposed work plan
2	Meeting	CWG	August 13	Review null-draft & approve work plan; assign roles/sections to writers
3	Checkpoint	WG	August 27	Deadline for status updates. Questions, and concerns can be addressed by CWG
4	Meeting	CWG	September 10	Review 1st draft, address issues
5	Checkpoint	WG	September 24	Deadline for status updates. Questions, and concerns can be addressed by CWG
6	Meeting	CWG	October 15	Review 2nd draft and distribute final revision work
7	Checkpoint	WG	October 22	Deadline for status updates. Questions, and concerns to be addressed by CWG
8	Meeting	CWG	November 6	Review current draft, statements of contribution, acknowledgements, other details.
9	Meeting	CWG	December 3	Review current draft, statements of contribution, acknowledgements, other details.
10	Checkpoint	WG	January 7	Deadline for final comments on paper draft.
11	Meeting	CWG	January 14	Review final draft, statements of contribution, acknowledgements, other details. Final meeting pre-submission.