Meetings

Working Meetings

Type of meetings

• Meetings: Joint, synchronous sessions (e.g. Zoom).
• Checkpoints: Asynchronous instance (e.g. via Slack and/or Overleaf) for members to send their progress updates, ask questions, share and resolve obstacles. Optionally, the CWG may decide to meet via Zoom instead.

Groups

• WG-Coord = Co-chairs and ITO.
• CWG = Core writing group, made up of co-chairs, ITO, and other coordination volunteers from the WG.
• WG = All writers (w). For w ∉ WG: w has time to contribute to the writing, but not form part of the CWG. w may ofc attend CWG if they so choose, but they don't make an active or regular contribution to it.

Meeting Agendas

Dates

#	Type	Group	Target date	Goals
1	Meeting	WG-Coord	April 27	Review & refine group's proposed work plan
2	Meeting	CWG	August 13	Review null-draft & approve work plan; assign roles/sections to writers
3	Checkpoint	WG	August 27	Deadline for status updates. Questions, and concerns can be addressed by CWG
4	Meeting	CWG	September 10	Review 1st draft, address issues
5	Checkpoint	WG	September 17	Deadline for status updates. Questions, and concerns can be addressed by CWG
6	Meeting	CWG	October 15	Review 2nd draft and distribute final revision work
10	Checkpoint	WG	October 22	Deadline for status updates. Questions, and concerns to be addressed by CWG
13	Final Meeting	CWG	November 6	Pre-submission meeting: Approve final version, statements of contribution, acknowledgements, other details.