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chore: add affiliation and joiningReason to email#4326

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jaeyun0503 wants to merge 3 commits intoapache:mainfrom
jaeyun0503:jaeyun-change-gmail
Open

chore: add affiliation and joiningReason to email#4326
jaeyun0503 wants to merge 3 commits intoapache:mainfrom
jaeyun0503:jaeyun-change-gmail

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@jaeyun0503
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What changes were proposed in this PR?

This PR adds the fields affiliation and joiningReason to the emails that are automatically sent to admin users to let them have a better overview of the new account requests. Currently when a new user requests access, the emails that are sent to admin users only contain the email information of the new user. We are adding affiliation and joining reason to the email so that admin users can have more information about the new user.

Current Email Format

image

Proposed Email Format

image

Any related issues, documentation, discussions?

Closes #4325.

How was this PR tested?

Manually Tested.

Was this PR authored or co-authored using generative AI tooling?

No.

@github-actions github-actions bot added engine frontend Changes related to the frontend GUI labels Mar 26, 2026
@chenlica chenlica requested review from aglinxinyuan and aicam March 26, 2026 23:47
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LGTM!

@aicam aicam enabled auto-merge (squash) March 27, 2026 21:35
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Add affiliation and joining reason to admin email

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