Location Adding

Admin users can create new Saved Locations within the admin console to be managed separately from events.

Follow-Up

To flag the location for follow-up, and add it to the Follow-Up Items Report, click the Flag for Follow-Up Quick Link. When a location is flagged for follow-up admin users can, optionally, include a notes for reference when editing the location in the future.

Location Details

• Name - Name of the location.
• Profile Description - Description for the location, displayed within it's profile page. Optionally the TinyMCE WYSIWYG editor can be used to add HTML content, including media, to the description.
• Status - Controls who can add/submit events for the location.
• Admin Only - Location will be available in admin console event management forms but will not appear in the public event submission form.
• Public - Location will be available in both the admin console event management and public calendar submission form.
• Image URL: - URL of dedicated location image. Requires theme support.

Note: Admin Only locations will still be available in the public event search form.

Address

• Address - Address of the location, with optional second line.
• City - City the location is in, used for public and admin forms.
• State - Region the location is in. (State/Province/Localized Equivalent).
• Zip Code - Postal code the location is in.
• Country - Country the location is in.
• Map Data - The Latitude and Longitude coordinates (Geocode) for the location.
• Download Map Data - If checked when the location is saved Helios Calendar will attempt to download the locations geocode data from Google using the Google Geocode API.

Note: Depending on the active language pack settings these fields may be labeled and ordered differently. The list above is for the default format. More information about Localization is available here.

Contact

• Email - Email contact for the location.
• Phone - Phone number for the location.
• Website - Website of the location.

Contact information is displayed both within the location's profile and the event details of events it is assigned to.

API Publishing Options

When their API settings have been configured this section will contain options to use various third party APIs.

• Reference API Publishing for a detailed overview of how third party APIs are used in publishing with Helios.
• Reference API Settings for more information about configuring third party API settings.

Troubleshooting

When adding a location with manually entered Map Data (Geocode) be sure to uncheck the “Download Map Data” checkbox before saving the location. If left checked Helios Calendar will attempt to download Geocode data for the location and if successful overwrite the entered Map Data.

This is particularly important for locations being saved with manually entered Geocode data without an address as Helios Calendar uses the entered address when retrieving Map Data.