Push Publishing receiver bypasses workflow on ingest — optionally fire default workflow actions when receiving content

[Neehakethi]

Summary

When content is ingested on a Push Publishing receiver (delivery environment), the system calls setLive() / setWorking() directly, bypassing the workflow engine entirely. This leaves the content's workflow step out of sync with its actual content state on the receiver — content can be live but still showing a "Draft" workflow step.

This is a systemic instance of the broader State vs. Step problem and was explicitly called out as one of the highest-impact sources of state/step divergence:

"Push Publishing or Push Removing Content (this is a biggie)" — Will Ezell, #eng March 2026

This issue proposes an opt-in configuration to allow the receiver to fire the content type's default workflow action during ingest, keeping state and step in sync.

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Current behavior

1. User publishes content on authoring → workflow fires → step = Published, state = live ✓
2. Content is push-published to receiver
3. Receiver ingests the bundle → setLive() called directly, no workflow fired
4. On receiver: state = live ✗ step = Draft (unchanged from authoring draft state)

Content is correctly live on the front end of the delivery environment, but the workflow step display is wrong. Any workflow-triggered side effects (notifications, indexing actionlets, integrations) are also silently skipped.

The same problem occurs in reverse when push-removing content: the receiver calls the equivalent of setWorking() / setDeleted() without firing an UNPUBLISH or ARCHIVE workflow action.

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Expected behavior

An opt-in flag (suggested: PUSH_PUBLISH_USE_DEFAULT_WORKFLOW_ON_RECEIVER) that, when enabled, causes the receiver to:

1. Look up the workflow scheme assigned to the incoming content type on the receiver
2. Resolve the default action for the applicable system action (PUBLISH, UNPUBLISH, ARCHIVE) — same logic already used by /api/v1/workflow/fire/DEFAULT/PUBLISH
3. Fire that action on the received content via WorkflowAPI (skipping actionlets flagged as sender-side only, to avoid side-effect duplication)
4. If no default action is configured → fall back to current behavior (direct setLive()) and log a warning

"Optionally" is critical — unconditionally firing actionlets on receivers would cause double-notifications, push-publish loops, and hits to external APIs that customers have designed for authoring-side use only.

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Reproduction steps

1. Set up two dotCMS environments with Push Publishing configured (sender + receiver)
2. On sender: create a content item and leave it in "Draft" workflow step
3. On sender: run the Publish workflow action → content becomes live, step = "Published"
4. Push-publish the content to the receiver
5. On receiver: verify content is live on the front end ✓
6. On receiver: open the content item in the UI → workflow step still shows "Draft" ✗

Also reproducible in a single-environment setup via page cascade-publish (same root cause, same bypass).

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Code references

• PublishContentActionlet.java:75 — sets WORKFLOW_IN_PROGRESS = true on related content before cascade-publish, bypassing workflow
• ESContentletAPIImpl.java:1200–1212 — workflow skipped entirely when WORKFLOW_IN_PROGRESS = true; only setLive() is called
• WorkflowAPIImpl — default action resolution logic to reuse on the receiver side

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Impact

• Severity: High — affects all push-publishing customers; workflow step UI is permanently wrong for received content unless manually corrected
• Workaround: On the receiver, manually open each affected content item and run the Publish workflow action to resync the step. Not feasible at scale.
• Customer report: Freshdesk ticket #37387 — customer reports content appearing live on front end while UI shows "Draft"; also observes inconsistent behavior when removing content from pages in remote-publishing setups

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Related

• Freshdesk: https://dotcms.freshdesk.com/a/tickets/37387
• Root cause also present in cascade page-publish path (same WORKFLOW_IN_PROGRESS bypass) — worth fixing in the same pass