I need to find a restaurant in Las Vegas for up coming function with the client at the end of the month.
What kind of restaurant you want?
I need one that could provide private room
What kind of food choice you would prefer.
I would prefer with contemporary American
When is the dining time?
I would say around 6:00pm
How many people will be in the dinner?
It will be between 35 to 40.
Okay, I narrowed down to two different restaurant Blue Ribbon and Center Cut Steakhouse.
What is the differences between the two?
The Blue Ribbon has a maximum capacity of 40 and the Center Cut Steakhouse will be 50.
Either one will work but what other differences between the two?
The Blue Ribbon will able to work with award wining chef while Center Cut Steakhouse main feature will be on steak.
I would prefer the Blue Ribbon then.
Okay so what date you will need this appointment to be.
I will need it on 2/23/2019 at 6:00pm
Alright, you need private room for 35 to 40 people with Blue Ribbon on 2/23/2019 at 6:00pm. Do you want them to see if they could arrange a specific chef?
Ask them if the time available first then we work from there. 
They are fully booked on that day. They are only down to 2/28/2019 will have an opening.
Check if they could do it on 3/2/2019 instead?
That is a week apart from the original date.
Yes but I will have the client for a whole week. We could use this as a farewell dinner.
Okay, they do have availability on 3/1/2019 at 6:00pm with 35 to 40 people. Do you need a specific chef?
No, just grab it and let them know we need someone that is good in contemporary American cooking.
So is there anything else we need them to know?
Yes, ask them to arrange it with 4 different tables in the room and each sit 10 people. We prefer the food to serve at the table rather than in buffet style.
Okay. What else?
Ask them to put our company name in the front and put a welcome signage of the coming party.
Okay, that's all set and ready.