Transactions
Transactions are the core of your financial data in Monize. This page covers creating, searching, filtering, and managing transactions.
- Overview
- Creating a Transaction
- Transaction List
- Searching and Filtering
- Split Transactions
- Transfers Between Accounts
- Editing and Deleting Transactions
- Transaction Status
The Transactions page provides a comprehensive view of all your financial transactions across all accounts. It supports advanced filtering, search, and density controls for efficient data management.
- Navigate to Transactions
- Click Add Transaction (or use the quick-add button)
- Fill in the transaction form:
| Field | Required | Description |
|---|---|---|
| Date | Yes | The date of the transaction |
| Account | Yes | Which account this transaction belongs to |
| Payee | No | Who the transaction was with |
| Amount | Yes | The transaction amount (negative for expenses, positive for income) |
| Category | No | The expense or income category |
| Memo | No | Additional notes or description |
| Reference | No | Cheque number or reference code |
| Status | No | Unreconciled, Cleared, or Reconciled |
If the payee does not exist, you can create a new one directly from the transaction form without leaving the page.
The transaction list displays your transactions in a table with the following columns:
| Column | Description |
|---|---|
| Date | Transaction date |
| Account | Account name |
| Payee | Who the transaction was with |
| Category | Assigned category (or "Split" if multiple categories) |
| Memo | Transaction notes |
| Amount | Transaction amount (red for expenses, green for income) |
| Balance | Running balance for the account |
| Status | Reconciliation status indicator |
You can adjust the display density to fit more or fewer transactions on screen:
- Compact -- Smaller rows, more transactions visible
- Normal -- Default spacing
- Comfortable -- Larger rows, easier to read
Transactions are paginated at 50 per page. Use the pagination controls at the bottom of the list to navigate between pages.
The filter panel provides powerful options for finding specific transactions.
| Filter | Description |
|---|---|
| Accounts | Filter by one or more accounts |
| Account Status | Show active or archived accounts |
| Categories | Filter by one or more categories |
| Payees | Filter by one or more payees |
| Date Range | Set start and end dates |
| Search | Free-text search across payee, memo, and reference fields |
Your filter selections are saved in your browser's local storage, so they persist between sessions. When navigating from a report, the report's filters are applied via URL parameters and override your saved filters temporarily.
A split transaction distributes a single payment across multiple categories. For example, a supermarket purchase might be split between "Groceries" and "Household Supplies."
- In the transaction form, click Split
- Add multiple category/amount rows
- Each row has its own category, amount, and optional memo
- The split amounts must total the transaction amount
- Click Save
Split transactions display "Split" in the category column of the transaction list. Click on the transaction to see the full breakdown.
Transfers move money between your accounts (e.g., from chequing to savings).
- In the transaction form, select the source account
- Instead of choosing a category, select Transfer to account
- Choose the destination account
- Enter the amount
- Click Save
Monize creates two linked transactions -- one in each account. The source account shows a withdrawal and the destination shows a deposit.
If the source and destination accounts are in different currencies, you may need to adjust the exchange rate or amounts after import. See Currency Management for details.
Click on any transaction in the list to open it in the edit form. Modify any field and click Save.
Voiding a transaction reverses its effect on the account balance but preserves the record for audit purposes. The transaction amount is set to zero and the status changes to Void.
Deleting permanently removes a transaction. This action cannot be undone. The account balance is adjusted accordingly.
Caution: If the transaction is part of a linked transfer, deleting it will also affect the linked transaction in the other account.
Each transaction has a reconciliation status:
| Status | Icon | Description |
|---|---|---|
| Unreconciled | (blank) | New transaction, not yet verified against a statement |
| Cleared | C | Verified to match a bank statement entry |
| Reconciled | R | Locked as part of a completed reconciliation |
| Void | V | Cancelled, zero-amount record preserved |
The status flow is typically: Unreconciled -> Cleared -> Reconciled
You can change the status from the transaction list by clicking the status indicator, or during the account reconciliation process. See Account Reconciliation for details.