User Manual

User Manual

Main Window

The main window is organized around the current workflow model:

• workflow selector
• selected-folder summary
• action buttons
• run status

Choose the workflow before selecting the folder so the scan matches the correct batch type.

Photo Workflow

Expected input:

• image files
• XML metadata files
• manifest.ini

Behavior:

• source files remain unchanged
• photo assets are converted to TIFF in an output-side scratch workspace
• ZIPs contain TIFF + XML + manifest.ini

Patent Workflow

Expected input:

• one or more patent XML files in a batch directory
• one shared manifest.ini in the same batch directory
• matching patent PDFs locally or in fallback search roots

Behavior:

• package name comes from XML IID
• XML filename stem must match the IID
• normalized XML document ID must match the IID
• manifest must contain the required package fields
• ZIPs contain PDF + XML + manifest.ini

Run Modes

Dry Run

• creates only the CSV report
• creates no ZIP files
• useful for first-pass validation

Staging

• writes ZIPs to staging_output/
• intended for review

Production

• writes ZIPs to output/
• intended for final ingest

Output Locations

For the selected folder:

• staging_output/
• output/

Temporary photo conversion work may appear under:

• .work/

inside the active output directory during the run. It is cleaned up after successful processing.

Reports And Logs

The application writes:

• CSV batch report
• batch_tool.log
• batch_process_summary.log

Use the CSV report to see:

• successes
• warnings
• missing files
• invalid manifest conditions
• patent PDF lookup failures

Last updated: April 6, 2026