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PDF Tools
XignAll includes 9 built-in PDF processing tools accessible from the Tools tab. All tools work on single files or entire folders (batch mode). No external software required.
Combine multiple PDF files into a single document.
- Select two or more PDFs in any order
- Drag to reorder before merging
- Output: single merged PDF
Use case: Combine monthly reports, annexes, or exhibits into one file before signing.
Split a PDF into multiple files by page range.
- Split into individual pages (one PDF per page)
- Split by custom ranges:
1-3,4-7,8→ produces three files - Output files are named automatically with page range suffixes
Use case: Split a bulk scanned document into individual files for separate signing.
Rotate pages in a PDF.
- Rotation angles: 90°, 180°, 270°
- Apply to: all pages, even pages only, odd pages only, or specific page numbers
- Batch mode: rotate matching pages across an entire folder of PDFs
Use case: Fix scanned documents where some pages were fed sideways.
Add a text or image watermark to PDF pages.
- Text watermark: configurable font, size, color, opacity, angle, position
- Image watermark: PNG or JPG, configurable opacity and position
- Apply to: all pages or specific page ranges
- Batch mode: apply the same watermark to an entire folder
Use case: Mark draft documents with "CONFIDENTIAL" or "DRAFT" before distribution.
Automatically redact sensitive data from PDF text using regex patterns.
| Data type | Examples |
|---|---|
| Email addresses | user@example.com |
| IBAN numbers | RO49 AAAA 1B31 0075 9384 0000 |
| Phone numbers |
+40 721 123 456, 0721123456
|
| Romanian CNP |
1850101123456 (personal ID) |
| Passport numbers | International patterns |
| Bank card numbers | 16-digit Luhn-valid numbers |
Add your own regex patterns for organization-specific data formats.
Redacted text is replaced with █████. The PDF structure and layout are preserved — only the text layer is modified.
Batch mode: Anonymize an entire folder of PDFs in one operation.
Use case: Prepare documents for external review or public disclosure by removing personally identifiable information.
Extract all text content from a PDF to a .txt file.
- One
.txtfile per PDF - Preserves page breaks with page number markers
- Batch mode: extract text from all PDFs in a folder
Use case: Index document content, feed into search systems, or prepare text for analysis.
Extract all embedded images from a PDF.
- Images saved as individual files (JPG or PNG depending on original format)
- Named with page number and image index
- Batch mode: extract images from all PDFs in a folder
Use case: Recover photos or diagrams embedded in scanned documents.
View and edit PDF metadata fields.
| Field | Description |
|---|---|
| Title | Document title |
| Author | Author name |
| Subject | Document subject |
| Keywords | Comma-separated keywords |
| Producer | Application that created the PDF |
| Creator | Original authoring application |
Batch mode: Apply the same metadata changes to an entire folder of PDFs.
Use case: Standardize metadata across a document batch before archiving or publishing.
Password-protect a PDF with AES-128 encryption.
- Set an owner password (full access) and/or user password (open/read access)
- Configure permissions: printing, copying, annotations
- Batch mode: encrypt an entire folder with the same password
Remove password protection from a PDF (requires the owner password).
- Batch mode: decrypt an entire folder
Use case: Protect confidential PDFs before sending by email, or remove protection from documents received for processing.
Located in the Tools tab alongside the PDF tools.
Purpose: Create a transparent PNG from a photo of a handwritten signature or ink stamp — ready to use as a logo image in a digital signature profile.
Steps:
- Photograph your handwritten signature or rubber stamp on white paper
- Open the image in XignAll (JPG, PNG, BMP, or TIFF)
- XignAll removes the white background automatically
- Save the output as a transparent PNG
- Set this PNG as the logo in any signer profile
The transparent PNG appears as an overlay inside the visible signature rectangle in the signed PDF — combining the digital certificate with the visual appearance of a handwritten signature or official stamp.