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Accounting Automatic Entries

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bertrand-alain edited this page May 2, 2026 · 13 revisions

Flying Fleet will keep track of internal accounting events, like open bills and marking bills as paid (or while importing the payment files). All those internal events will be reflected in the accounting journal automatically using the following logic.

Debit / credit are meant to be an account, which could be either taken from the account plan or a debtor/creditor account which will not appear in the balance sheet.

If your instance is directly linked to an external accounting software, Flying Fleet will directly transfer the data to the configured accounting software.

The same data can also be exported from the billing API page (System => Billing API).

Flying Fleet marks bills as paid if the member has enough credits, in that case two operations are executed, first the opening of the bill, and then the payment of the bill.

Operations triggering bills operations

  • Billing => Mark as paid
  • Billing => Cancel Bill
  • Billing => Manual Replace
  • Billing => Send Finalized
  • Billing => Finalize Reminders (Mark as cancelled)
  • Billing => Set as open
  • Direct Sales => Guest paid
  • Guest Payment => Guest paid
  • Guest Payment => Send bill
  • Import Payment => Mark as paid
  • Import Payment => Add member credit
  • Member => Add member credit
  • Member => Delete credit
  • Member => Remove (partial) credit
  • Mollie payment => Guest paid
  • Voucher payment

Opening New bill / new entry due to movement

What Debit Credit
Article Main Debtor / Member Article Account

Import CAMT / Marking as paid

Adding credits

What Debit Credit
Credits Receiving Account Member

Paying bill

What Debit Credit
Article Receiving Account Main Debtor / Member
VAT Receiving Account Article VAT Account
Rounding Receiving Account Rounding Account

Add Credits Manually

What Debit Credit
Credits Receiving Account Main Debtor / Member

Cancel credits

What Debit Credit
Credits Main Debtor / Member Receiving Account

Cancel Bill

What Debit Credit
Article Article Account Main Debtor / Member

Replace Bill

Replacing a bill will simply cancel the bill and create a draft, therefore only the cancel bill accounting operations are executed as the new bill operations will be performaned when the new bill is marked as open.

Reminders' operations are executed like a bill replacement.

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