Using the App

Using the App

Once your copy is set up and on your phone (see Setup Guide), here's the day-to-day. There are four things: your car, your trips, your expenses, and your reports.

The home screen (Dashboard) is your hub — it shows your car, your current business-use %, quick estimates, and buttons to everything else.

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1. Set up your car (once)

Tap Set up your car on the dashboard and fill in:

Field	What to put	Required?
Make	e.g. Toyota	Yes
Model	e.g. Corolla	Yes
Rego	Your number plate	Optional
Opening odometer	The km reading when you start logging	Yes
Purchase date	When you bought the car	Optional*
Purchase cost $	What you paid	Optional*

* Purchase date and cost are needed for depreciation. If you leave them out, your reports will still work but won't include the car's depreciation in your deduction. Add them if you own the car and want the full claim.

Tap Save vehicle. You can Edit vehicle any time from the dashboard.

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2. Log your trips

This is what builds your business-use % — the heart of the logbook method (see Understanding the Logbook Method).

Tap Manage trips. For each trip:

Field	What to put
Date	Day of the trip
Odo start	Odometer reading at the start
Odo end	Odometer reading at the end
Purpose	e.g. "Client visit — Parramatta" (optional but wise)
Business	✅ Tick this if the trip was for work

Tap Add trip. The app works out the distance for you.

• The Business tick is what counts a trip as work use.
• Your business-use % = business km ÷ total km, shown at the top.
• Use the year dropdown to switch financial years.
• Tap Edit on any row to fix it, or Delete to remove it.

💡 Tip: log trips as you go, or catch up weekly. The odometer readings are your proof — keep them honest and complete.

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3. Record your car expenses

Tap Manage expenses. For each cost (fuel, rego, insurance, servicing, repairs, tyres, interest, lease, other):

Field	What to put
Date	Defaults to today
Category	Pick from the list
Amount (incl GST)	The total you paid
GST	Auto-filled as amount ÷ 11 — change it if the receipt differs
GST-free	Tick if there was no GST (e.g. some rego) — sets GST to $0
Vendor	Who you paid (optional)
Notes	Anything (optional)
Receipt	Take a photo or attach an image

Tap Add expense.

📸 Scan a receipt (the shortcut)

Instead of typing, attach a receipt photo and tap Scan receipt. The app's AI reads it and auto-fills the date, amount, GST, vendor, and category for you.

⚠️ Always check every field after a scan. AI reads most receipts well but isn't perfect — a wrong amount means a wrong claim. The app reminds you: "AI-filled — check every field before saving."

Your saved expenses appear in a table. Tap View to see the receipt photo, Edit to change one, or Delete to remove it.

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4. Get your reports

Tap Reports. Pick a financial year from the dropdown. You'll see:

• Your business-use % for that year.
• BAS (GST credit) — broken down by quarter, for your Business Activity Statement.
• Annual income-tax deduction — running costs + depreciation (business share), plus a breakdown by category.

Use the Print button to save a clean copy (or print to PDF) for your records or your accountant.

Full detail: Reports Explained.

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The rhythm

• Every trip: tick business or not, log the odometer.
• Every receipt: snap it, scan it, check it, save it.
• Each BAS quarter / at tax time: open Reports, pick the year, print.

That's the whole app. Questions? See the FAQ.