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Bills and Deposits

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Ken Lasko edited this page Apr 3, 2026 · 5 revisions

Bills and Deposits

The Bills & Deposits feature lets you schedule recurring transactions so you never miss a payment or forget about regular income.

Table of Contents

Overview

Bills & Deposits manages your recurring financial obligations and expected income. It displays upcoming transactions, provides a cash flow forecast, and can automatically post transactions on their due dates.

Bills and Deposits Page

Creating a Scheduled Transaction

  1. Navigate to Bills & Deposits from the top navigation bar
  2. Click Add Scheduled Transaction
  3. Fill in the form:

Scheduled Transaction Form

Fields

Field Required Description
Account Yes Which account this transaction uses
Payee No Who the transaction is with
Amount Yes Transaction amount
Category No Expense or income category
Frequency Yes How often the transaction recurs
Start Date Yes When the recurring schedule begins
End Date No When to stop recurring (optional)
Total Occurrences No Maximum number of occurrences (alternative to end date)
Tags No One or more tags applied when the transaction is posted
Reminder Days No How many days before due date to show a reminder
Auto-Post No Whether to automatically create the transaction on the due date
Memo No Additional notes

Split Scheduled Transactions

Like regular transactions, scheduled transactions support splits across multiple categories. Click Split in the form to add multiple category/amount rows.

Transfer Scheduling

You can schedule recurring transfers between accounts (e.g., a monthly transfer from chequing to savings). Select a Transfer to account instead of a category.

Frequency Options

Frequency Description
Once A single future transaction (useful for reminders)
Daily Every day
Weekly Once per week on a specific day
Bi-Weekly Every two weeks
Every 4 Weeks Every four weeks (useful for pay cycles that do not align to calendar months)
Monthly Once per month on a specific date
Quarterly Every three months
Yearly Once per year

Bills List

The Bills & Deposits page shows all scheduled transactions with:

Column Description
Description/Payee Who or what the transaction is for
Account The account involved
Amount The scheduled amount
Frequency How often it recurs
Next Due Date When the next occurrence is due
Status Active, paused, or completed

Bills List

Auto-Posting

When auto-posting is enabled for a scheduled transaction, Monize automatically creates the transaction on its due date without any manual intervention.

How It Works

  1. Each day, the system checks for scheduled transactions that are due
  2. If auto-post is enabled, the transaction is created in the designated account
  3. The next occurrence date is calculated based on the frequency
  4. If the total occurrences limit is reached, the scheduled transaction is marked as completed

When to Use Auto-Posting

  • Fixed-amount bills (e.g., rent, subscription services) -- The amount is the same each time
  • Regular transfers (e.g., monthly savings contribution) -- Predictable, consistent amounts

When NOT to Use Auto-Posting

  • Variable-amount bills (e.g., utilities, credit card payments) -- Use reminders instead and enter the actual amount manually

Overriding Individual Occurrences

You can modify or skip individual occurrences of a scheduled transaction without changing the overall schedule.

Modifying an Occurrence

  1. In the bills list, find the scheduled transaction
  2. Click on the specific upcoming occurrence
  3. Change the date, amount, or category for this occurrence only
  4. Click Save Override

The override only affects that single occurrence. All other future occurrences follow the original schedule.

Skipping an Occurrence

If a recurring bill does not apply for a particular period (e.g., a holiday causes a payment to be skipped):

  1. Select the occurrence
  2. Choose Skip this occurrence
  3. The next occurrence continues as normal

Cash Flow Forecast

The bills system provides a cash flow forecast showing your expected account balances based on scheduled transactions.

Cash Flow Forecast

This helps you:

  • Anticipate when account balances will be low
  • Plan for upcoming large expenses
  • Ensure sufficient funds for automatic payments

Loan Payment Scheduling

For loan and mortgage accounts, scheduled transactions can be set up to track regular payments.

Setting Up Loan Payments

  1. Create a scheduled transaction with the loan payment amount
  2. Set the category to the loan account (this creates a transfer to the loan)
  3. Set the appropriate frequency (typically monthly)

This ensures each payment is recorded as a transfer to the loan account, properly reducing the outstanding balance.

Note: When importing from Microsoft Money, loan payment categories are automatically detected and mapped to the corresponding loan accounts. See Importing from Microsoft Money for details.

Schedule as Recurring

You can create a scheduled transaction from any existing transaction without re-entering its details.

  1. On the Transactions page, find the transaction you want to schedule
  2. Click the Copy dropdown on the transaction row and select Schedule as Recurring
  3. The scheduled transaction form opens pre-filled with the transaction's account, payee, amount, category, and tags
  4. Set the frequency, start date, and other scheduling options
  5. Click Save

The original transaction is not modified -- a new scheduled transaction is created based on its details.

Email Reminders

When email notifications are enabled in Settings, Monize sends reminder emails before scheduled transactions come due. Reminder emails are colour-coded to help you quickly distinguish between expenses and income at a glance.

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