Billing and Tax

Billing and tax

Day rate from hours

Enter the hours you worked, your hours per day (7 by default) and your day rate. Hesabak divides and rounds down to a tenth of a day, so the client never pays for part of a day you didn't work.

40 hours ÷ 7 hours per day = 5.71, rounded down to 5.7 days. At EGP 2,000 a day, that's EGP 11,400.

Add a time record such as "Toggl export, 1–12 March" so the client can match it to your log.

Line items

Switch to Line items for fixed prices: a description, quantity and unit price per row. Add item adds a row; the × removes one.

Advance already received

If the client paid part up front, enter it under Payments → Advance already received. The invoice shows "Less: advance already received" and a Balance due for the rest.

Tax

Setting	Use it when
No tax	You aren't registered for VAT (the default)
Egypt VAT 14%	You charge Egyptian VAT
Custom	Any other tax: set your own label and rate

Tick Prices already include tax if your price is tax-inclusive (Hesabak works the tax out of it). Leave it unticked to add tax on top.

Currencies

EGP, USD, EUR and AED, with thousands separators (EGP 11,400). Each profile has a default currency.

Due date and payment details

Set a Due date so the client knows when to pay. Put how to pay in the Payment note, and optionally a Payment link (an InstaPay or payment page) that shows as "Pay online" in the Standard template.