Invitations Scheduling and Digests

This page describes the Invitation Scheduling features, Digest Invitations, and Weekly Digests in HROOT.

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Table of Contents

1. Scheduled Invitations
2. Digest Invitations
3. Weekly Digests for Experimenters

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1. Scheduled Invitations

Instead of sending invitations to participants immediately, experimenters can plan and schedule invitations for future delivery.

• Delayed Delivery: Experimenters can set a specific date and time for invitations to go out.
• Queue Management: The invitations are added to a scheduled invitations queue (ScheduledInvitation). A background cronjob processes this queue and sends out the emails when the designated time is reached.
• Controls: Scheduled invitations can be edited, stopped, or sent immediately via the invitations administration panel (invitations/:id).

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2. Digest Invitations

If a participant is eligible for multiple experiments, sending separate emails for each can overwhelm their inbox. Digest Invitations solve this by grouping invitations together.

• Collated Email: Instead of multiple emails, a single email is generated summarizing all currently available/open sessions for which the user is eligible.
• Configuration: These can be sent immediately or automatically in batches based on configured rules.

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3. Weekly Digests for Experimenters

To keep researchers updated on their running studies, HROOT sends an automatic Weekly Digest email.

• Content: The digest contains key metrics of the past week, such as:
  • Total participation.
  • Active and upcoming sessions.
  • Recruited users.
  • Budget status updates.
• Settings: The frequency (e.g. weekly) and specific weekday (e.g., Monday morning) for the weekly digest can be configured globally under Site Settings -> Experimenter settings.