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Waiting list

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AQubaja edited this page Sep 4, 2026 · 4 revisions

The waiting list is designed to gather users who could participate in a session but were not able to get a seat. It can be enabled per experiment by setting a maximum number of waiting list seats in the experiment settings (0 disables it)

Once a session is fully booked, users can now register with the waiting list of this session. As soon as a seat opens up (due to another user cancelling), all users on the waiting list will get an email notifying them about the free seat. You can customize the content of this email on the experiment page under Email texts.

Notifications are sent out, when the number of open seats changes from 0 to a positive value - so if multiple users cancel in a short period of time, only one notification will get sent to the people on the waiting list.

If you remove a user from a session manually as an admin, no notifications will be sent out. However, you can trigger the notification manually in the session list view. You can also see the number of notifications having been sent, in case you worry about spamming your user base.

HROOT - Hamburg Registration and Organization Online Tool

  1. Installation

    1. System Requirements and Prerequisites

    2. Docker (precompiled)

    3. Docker (self-compiled)

    4. Manual Deployment

    5. First steps after installation

    6. Environment Configuration

    7. Backup and Maintenance

    8. Starting a local server and running automated tests

    9. Basic configuration

    10. Language configuration and timezone

    11. Custom field definitions

  2. Updating an existing installation

  3. Overview

    1. Roles: Users, Admins, Experimenters, Banking‐Administrators
    2. Experiments, Sessions, session types

  4. Subject pool and user management

    1. Browsing the pool
    2. Exporting data
    3. Adding users
    4. Deleting users
    5. Finding duplicate users
    6. More user management

  5. Experiment management

    1. Managing Experiments
    2. Adding Sessions
    3. Experiment and Session Inheritance
    4. Reserving locations (booking)
    5. Assign participants from the pool
    6. Inviting participants
    7. Session management
    8. Waiting list
    9. Invitations Scheduling and Digests

  6. Admission

    1. QR Code Admission
    2. Online Waiting Room
    3. Online Surveys and Completion Links

  7. Calendar

  8. Sending messages

    1. Invitation emails
    2. Confirmation emails
    3. Session reminder emails
    4. Default locale and date formats
    5. SMS and Push Notifications

  9. Settings

    1. Shibboleth Integration
    2. Kimai Integration

  10. Staff Management

  11. Finance

  12. Pools Management

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