This meeting will be held on 12-14th October 2011 at the Harvard-Smithsonian Center for Astrophysics (60 Garden St, Cambridge MA). The main meeting will be on the 12-13th, with an optional coding sprint on the 14th for anyone interested in staying on.
The goal is to coordinate implementation of the AstroPy vision.
The local organizing committee is Tom Robitaille (email@example.com, handling meeting content), Tom Aldcroft (firstname.lastname@example.org, handling logistics), and Mathieu Servillat (email@example.com, supplies).
Feel free to add or remove your name. You will need a GitHub account to make edits to the page (or send email to firstname.lastname@example.org).
Here is the tentative schedule. The detailed agenda is available here.
|10:30am||Coffee / snacks / video setup|
|11am||Start the meeting|
|8pm||Dinner at a local restaurant|
|9:30am||Coffee / snacks / video setup|
|9:30am||Start coding (bring your own coffee)|
A list of lodging in the area is available at http://hea-www.harvard.edu/~aldcroft/astropy/lodging.html.
At this time rates for mid-October are rather high (for instance Boston Marriott is showing over $500 / night!). Often CfA visitors stay at one of several nearby Bed and Breakfast Inns which are more in the $200 / night range. Some ones which are known to be good are:
One more hotel that is on the cheaper end ($209/night) is Homewood Suites (at the Cambridge-Arlington border, 1 Massachusetts Avenue, Arlington, Tel: 1-781-643-7258). This would require driving or taking a bus, but could be more economical in the end, particularly with a shared rental car.
The Bettina Network based in Cambridge (800-347-9166 or 617-497-9166) is also a resource that is used within CfA to find Bed & Breakfast accommodations. They are a bit old-fashioned and you'll have to use the phone and actually speak to somebody.
We plan to provide lunch on both days (12th and 13th) from a local deli. Details are TDB and we'll coordinate any special requirements. There will also be light refreshments and coffee (box of coffee from Starbucks). Following the example of a recent CfA mini-workshop, we will be asking for cash payment (somewhere in the neighborhood of $50) to cover costs.
On Wednesday evening (12th) we'll have an organized dinner at a local restaurant within walking distance.
If people stay around for the coding sprint on the 14th (Friday) we'll likely go out as a group to a nearby cafe for our snack / caffeine / food needs.
The meeting rooms (M-340 for 12-13th and M-240 for 14th) are equipped with Tandberg 6000 video conferencing units:
|Room||Name (IP address)||Phone in room|
Uses IP for connection: H.320 and H.323 for bandwidth, H.261, H.263, H.263+, H.263++ for video.
This feature lets the conference connect to up to four different remote sites, and display each remote party in a separate window on the VTC display screen. This feature is automatically engaged by initiating a second (or subsequent) connection while existing connections remain open. remote control
The meeting room is M-340 in 160 Concord Ave, Cambridge MA. The birds-eye view is pretty good as well. If you zoom out a bit you'll see an obvious telescope dome just across the street in the main CfA building at 60 Garden St.
The official CfA directions include driving, bus, and metro instructions.
The entrance for getting into the building is seen as the maroon awning in this photo taken from the corner of Manassis Ave and Concord Ave looking southwest. From there enter the building and get into the elevator that is on the right side on the hall. Go to floor 3, exit, and turn right, where you will see two doors. The one on the right is a copy room and the one on the left leads to the conference room after a short hallway.
The meeting minutes are available here