Air Booking

Air Booking

Air Booking is a transaction that captures air freight booking details from the customer before execution. It serves as the order document that flows into Air Shipment for job execution.

An Air Booking records the customer's air cargo requirements including origin/destination airports, cargo details, routing, packages, and commercial terms. It can be created from a Sales Quote or entered directly. Once confirmed, it typically links to one or more Air Shipments for the actual cargo movement.

To access Air Booking, go to:

Home > Air Freight > Air Booking

1. Prerequisites

Before creating an Air Booking, it is advised to set up the following:

• Air Freight Setup – Configure airlines, airports, and basic settings
• Air Freight Master Data – ULD types, services, charge types
• Customer, Shipper, Consignee (from ERPNext)
• Airport masters (Origin, Destination)

2. How to Create an Air Booking

1. Go to the Air Booking list, click New.
2. Enter Booking Date and select Customer.
3. Select Direction (Import, Export, Domestic) and Entry Type (Direct, Transit, Transshipment, etc.).
4. Select Shipper and Consignee addresses.
5. Enter Origin Airport, Destination Airport, ETD, and ETA.
6. Add Routing Legs if multi-leg routing is required.
7. Add Packages with weights, dimensions, and ULD types.
8. Add Services and Charges as needed.
9. Save the document.

2.1 Creating from Sales Quote

You can create an Air Booking from an existing Sales Quote. Use the Create from Sales Quote button or action to auto-fill customer, routing, and cargo details from the quote.

2.2 Statuses

• Draft – Booking is being prepared
• Submitted – Booking is confirmed (when submittable)
• Cancelled – Booking has been cancelled

3. Features

3.1 House and Master Details

• House Type – Direct, Consolidation, or Groupage
• Incoterm – Trade terms (FOB, CIF, etc.)
• Goods Value, Insurance – For documentation and customs
• Chargeable Weight – Calculated from volumetric and gross weight

3.2 Documents Tab

The Documents tab allows you to track required documents (Commercial Invoice, Packing List, Air Waybill, etc.) with status, date required, and attachments. Use Populate from Template to load document requirements based on product type and direction.

3.3 Integration with Air Shipment

Once an Air Booking is confirmed, create an Air Shipment and link it to this booking. The shipment inherits routing, cargo, and party details for execution.

4. Related Topics

• Air Shipment
• Air Consolidation
• Master Air Waybill
• Air Freight Settings