Communication Plan

Communication Plan

This document describes how our team communicates, coordinates, and keeps everyone in sync throughout the project.

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1. Communication Channels

• WhatsApp — Main Group (Daily Updates)

  • Primary channel for day-to-day communication across the whole team.
  • Chosen because it is easy to use and delivers fast, reliable notifications so nothing gets missed.
  • Whenever a team member makes a change on the codebase, they share what they did in the main group so everyone stays aware of progress and context.
  • Used for quick questions, status updates, and general coordination.

• WhatsApp — Subgroup Channels

  • Separate group chats for each subgroup (Frontend, Backend, DevOps).
  • Mainly used for bugs, emergencies, and focused technical discussions within a subgroup.
  • Keeps noise out of the main group while still enabling fast subgroup coordination.

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2. Meeting Schedule

Weekly Meeting

• Saturday 12:00
• Attended by the whole team.

Meeting Agenda

1. Review the previous week — What was completed, what got blocked.
2. Unblock prior blocking tasks — Blocking items from the previous week are assigned first so they do not carry over.
3. Availability round — Each member explains how much time they have available for the upcoming week.
4. Week planning — Based on availability and priorities, the team decides what can realistically be done and assigns tasks accordingly.
5. Open discussion — Questions, risks, and any other topics.

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3. Announcement & Documentation Flow

• Day-to-day updates: WhatsApp main group (fast, notification-driven).
• Subgroup-specific issues/emergencies: WhatsApp subgroup channels.
• Formal planning & task assignment: Saturday weekly meeting.