Working together

Working together: councils, teams and committees

Proposed next step for Ready S.E.T. Co-op. This model brings people together to develop the cooperative and its services, with the disaster kiosk as the first practical example. Formation, appointments, shared rules and operating arrangements are milestones the participants will work through together.

We will design on the assumption that extended reality (XR), personal Auras, advanced AI and superintelligence (SI), and robotics will become part of everyday work in the near future. XR lets people share a place through digital views and objects. An Aura is a person's chosen personal AI operating system. These capabilities shape the model from the beginning; the evidence for each actual tool and its permitted work is recorded as it develops.

The starting question is practical: how can a resident, driver, tradesperson, artist, nurse, student or retiree contribute meaningfully, understand what was decided and help carry it out? The same process should support a meeting around a table, someone joining by telephone, people exploring a shared XR model and participants working with their Auras.

Where the shared model should live

Recommendation: develop the shared Ready S.E.T. Co-op Working Together Handbook in the existing Ready S.E.T. Co-op Trust Hub. It already provides the public doorway into the proposed intermediary and its connected services. Give that site a clear Working Together entry and keep the editable handbook and reusable templates together in its repository.

The disaster wiki would carry the kiosk team's charter, worked examples, question IDs and project decisions, linked to a named edition of the shared handbook. Media, cultural intelligence, food and other participating projects could adapt that same process. Changes to the shared edition would be reviewed and deliberately adopted by each group.

This page is the current proposal, preserved in the kiosk planning workshop. The Trust Hub handbook and its public entry are recommended development work. Community Club Builder: Sandy Sports remains the source example for shared roles, backups, practical meetings and human-reviewed AI administration.

Approved public guidance and shareable summaries can live on GitHub and the public sites. Member-access records, restricted working records and personal or culturally held information have their own access arrangements and responsible custodians. Each record has one maintained original and clear references from the other places that need it. People can participate through ordinary conversation, paper, phone or an accessible interface; a GitHub account is a choice.

Give each kind of group a clear job

Group	What it helps people do	How its responsibility is established
Organising group	Bring people together, develop the purpose and working agreement, explore formation and prepare the first service trial.	Participants agree a temporary charter, practical roles, limits and a review date. Formal formation follows its own process.
Council	Bring perspectives together across projects, communities or fields of knowledge; discuss shared priorities and dependencies.	Its charter states whether it advises, coordinates or holds a particular delegated decision. A council's name describes its purpose; the actual mandate establishes its powers.
Committee	Care for a continuing responsibility such as finance, information stewardship, training or assurance.	A written mandate identifies membership, decisions, resources, reporting and escalation, consistent with the adopted rules.
Team	Complete a useful piece of work: compare kiosk layouts, prepare local information, run an exercise or maintain equipment.	A task brief identifies the outcome, people, approved resources, delegated tools, checks and handover.
Future member and board meetings	Exercise the cooperative's formal member and director responsibilities when established.	Applicable law, the registered rules, eligibility, notice, quorum and the actual decisions establish the process.

Start with one organising group and the work team needed for the first kiosk exercise. Create further councils, teams and committees when a continuing purpose, willing participants and a useful mandate are clear. Give each important responsibility a named person, a backup, a checklist, shared records and a review date, adapting the club builder's leadership model.

Luke initiates and drives the proposals. Professional, statutory, site, cultural and personal decisions follow the professional-review method and the actual responsible people. A group charter can describe how to work with SES, police, fire and rescue, ambulance, Defence and other qualified professionals; participation and delegations are recorded when agreed.

One meeting, many ways to take part

Participant or capability	Useful contribution	What stays visible in the record
People in person, on the phone or through XR	Bring experience, discuss alternatives, practise a task and make decisions within their roles.	The actual participant, how they took part, their role and any decision eligibility. Several devices or avatars refer to the same person.
Personal Auras	Prepare a participant, explain sources, translate, support accessibility and bring forward views the person has chosen to share.	Whether a contribution is the person's confirmed view or an AI suggestion, its permitted audience and the current scope of any representation.
Shared AI and SI services	Find relevant evidence, compare options, preserve differing views, prepare agendas and records, and explore consequences across the wider system.	The task, inputs permitted, source versions, output, checks, limitations and who accepted or authorised the next step.
XR places and digital twins	Let people inspect a kiosk layout, practise an outage, compare energy choices and explore a person, place or system through its chosen representation.	What is a live observation, an exercise, a model assumption, a forecast or an agreed decision; the version and date of the scene and evidence.
Robots and autonomous systems	Gather authorised observations and carry out defined work with the relevant people, equipment and permissions.	A separate task order, operating limits, responsible person, stop and handover conditions, observed result and acceptance.

Auras can help someone participate while keeping their private context with them. Sharing a summary, an opinion or a task permission is a specific choice. Public assistance and participation routes remain available without creating a personal AI profile.

A group's rules establish who can decide and how representation works. An Aura's presence, a confident AI recommendation or a robot's technical capability does not itself establish a member vote, proxy, professional appointment or permission to act. Future proposals for greater AI/SI participation receive their own explicit consideration against the applicable rules and responsibilities.

Commence the team through an organising meeting

Invite a useful range of local knowledge and lived experience, including people who will use the service, maintain equipment, organise information and support others. Offer accessible times, plain-language preparation, ways to contribute beforehand and practical roles that fit people's available time. Participation, nominations and appointments are recorded from actual responses.

Use the 90-minute organising agenda to:

1. Hear what people want the kiosk and network to help them do, using an everyday journey and an outage example.
2. Agree the first working purpose, the temporary charter and which decisions belong to which people.
3. Choose facilitation, records, work coordination and community/professional liaison roles, with backups.
4. Agree how information, recording, personal Auras, shared AI/SI and access will work for the trial.
5. Choose a bounded four-week exercise, the people taking each task and the evidence to bring back.
6. Read back the actual agreements, record unresolved choices and set the next check-in.

These are organising meetings. Queensland's formal co-operative formation process includes approval of draft rules before the formation meeting. The official rules guidance and formation-meeting guidance provide that route. The club builder's incorporated-association resolutions and its proposed voting settings retain their club context; develop the cooperative's choices through the appropriate process.

Run a repeatable conversation-to-action loop

Question → evidence and options → conversation → proposal → relevant review → authorised decision → task → observed result → learning.

Before the meeting, prepare a short pack. Mark each item information, discussion, decision or review. Explain the useful outcome, source material, options, resources, affected people and the particular decision required. Invite written, spoken and Aura-assisted contributions so people can participate meaningfully around their work and care commitments.

During the meeting, confirm attendance, decision eligibility and the applicable quorum or agreed working rule. Declare relevant interests and record how they are handled. Hear the evidence and differing views, use an XR model or practical demonstration where useful, and read the exact proposed decision back. Record the actual outcome through the method the group is authorised to use. Time to consider a proposal and a person's silence have their own meanings; an attributable decision comes from the relevant person's actual response.

Afterwards, issue human-checked draft notes for correction, preserve the actual decision and its authority, and confirm the official minutes through the applicable process. Allocate each action to a person or authorised service with a due point, resources and a review date. Share an approved public summary where appropriate, then bring the results and remaining disagreement into the next review. Use the meeting record, body charter and existing human-review process.

A practical starting rhythm is a short weekly team check-in, a monthly coordination and decision meeting, a quarterly open community conversation and short exercise debriefs. These are proposed working habits. Formal notice, quorum, voting and records requirements follow the applicable cooperative rules and law.

Give AI, SI and robots defined jobs as capability grows

Begin with agenda preparation, source checks, meeting assistance, alternative proposals, XR rehearsals and draft records. Each further delegation identifies the task, permitted information, tools, people affected, resources, limits, expiry, checks and the person able to stop or change it. A changed model or expanded capability triggers a review of the permission it actually needs.

For example, a meeting might explore whether a robot could check a battery cabinet. The discussion produces a proposed job. A responsible person then confirms the permitted inspection, location, equipment, timing, operating conditions and handover. The system records the task's acceptance, execution and result separately from the conversation that suggested it. Use the agent and robot task card.

Where connections or power fail, people need access to the relevant charter, current decisions, contacts, authorised tasks and recovery instructions. Practise continuing with local copies and manual records, reconciling them when connections return. Keep important records readable and exportable across tools and providers. Aura memory, AI-generated minutes, a saved XR scene and the accepted organisational record each retain their purpose and status.

Build a shared memory people can inspect

Maintain linked records for group charters and delegations; proposals and evidence; meetings and confirmed minutes; decisions and disagreements; actions and results; people and chosen roles; assets and resources; and information access, review and retention. Each record has an ID, owner, version, date, access conditions and a next review point.

Preserve exact decision wording, the authorised decision-makers, the method and result, relevant interests, reasons, conditions, professional assessments, work owner and review date. Link the kiosk's existing question and decision IDs. Meeting records can provide evidence for the project workflow; their status as formal cooperative records is checked through the applicable process. The Queensland cooperative board guidance and current Co-operatives National Law (Queensland) are reference routes for that review.

Agree recording and transcription arrangements before using them. A proposed house policy is explicit participant agreement, an effective way to join or contribute without recording, approved tool and storage choices, limited access to raw material and human correction of the minutes. Personal Auras and shared tools follow the agreed meeting boundaries. Decide which material to retain, for what purpose and for how long, with the relevant legal, member-access and cultural responsibilities. OAIC's AI-product guidance addresses meeting transcription, necessary information, notice, choice and privacy review.

C-Hours recognise verified voluntary human contribution under the community's chosen reciprocal arrangements. Paid work, money, machine time and outcomes have their separate records. Contribution recognition retains its agreed non-monetary meaning; membership and decision eligibility are established through their own rules.

Try the model through one complete kiosk exercise

Practice window	Useful result
First week	A provisional charter, chosen roles and backups, an agreed meeting pack and a record-access plan.
Second week	A shared kiosk journey that people can explore through paper, a screen or XR, with personal Aura assistance available by choice.
Third week	An outage exercise: a cancelled ferry, delayed information, an equipment problem and a proposed AI/robot task, with authority and receipt states recorded.
Fourth week	A reviewed record of what people and tools actually did, professional comparisons needed, access barriers, improvements and the next agreed work.

These are proposed practice windows, to fit the participants and available capability. Use a simulated actor when a capability is being explored and record that method. Bring the results into Progress, the professional review and the relevant question cards.

The first discussion can choose the handbook's shared home, the temporary charter, the initial exercise and the people who want to help. The resulting experience will shape the shared Ready S.E.T. Co-op handbook and each project's own way of applying it.