February 11, 2022

• Notes perSchedule
• Topics Roster L10 Document
• Islandora Coordinating Committee Google Drive Folder

Attending:

• Amy (Chair), Mirko, Bridget, Greg, Rosie, Ian, Drew, Rebel, Brandon, Isabella (notes)

Agenda

• Items can be added to the agenda for these meetings, but mechanism/protocol needs to be developed to implement their discussion
• Onboarding for Chair

Interest Group Updates

• Metadata IG (Rosie)
• IR interest group (Bryan or Don)
• ISLE Interest Group (Danny or Bryan)
• Documentation Interest Group (Amy/Yamil, Melissa, or Mirko)

Islandora Events

• Islandora Open Meeting on February 22
• Upcoming AGM on March 11

Action Items

• Based on discussion this week around code of conduct, research what models exist for handling violations beyond the ICC - Amy to check with Kirsta what the Leadership group is thinking also
• Islandora ambassadors description and general user onboarding experience

Notes

• Operating while there is no permanent chair

  • Used to have a spreadsheet roster of who was going to chair and who was going to take notes, if someone is missing someone steps up
  • Chair of a meeting should prepare the agenda for the next week with action items
  • But this doesn't preclude anyone from adding items, additions can be made by all ICC members
  • System for rolling over the agenda, and pinging next chair

• Having a longer-term appointed chair could help with continuity

• Onboarding list envisioned as a one-pager with directions to what accounts needed on what platforms

  • Could make it less intimidating for a new chair also

• February Open Meeting

  • The install profile and a tour of the new sandbox, getting ideas on how to improve it - Rosie is willing and will also ask Nat if interested in presenting

• Code of Conduct discussion

  • In an upcoming meeting, not necessarily the next open meeting, review code of conduct and discuss - it is a priority
  • In the event of an issue, language in our term of references says ICC will deal with code of conduct violations. Maybe this should be a subset of people? ICC members may not have enough bandwidth to also review violations
  • It can be challenging to find people to sign up for this
  • ILC will also likely need to give their input on this
  • How frequently do violations of code of conduct occur?
  • Mirko brought up potentially leveraging interest groups as a way to assess code of conduct violations

• There is some disconnect between the Terms of Reference and Code of Conduct, need to have conversations to clarify

  • Need to consult with leadership group, Melissa, and Kirsta

• Github discussions: this is something that the committers themselves need to decide if a feasible format

• New doc for keeping track of possible open meeting topics for the future