Data Hygiene

Data hygiene

Reports and valuations are only as good as the data behind them. The data-hygiene report surfaces incomplete records — items missing the details that make everything else work — so you can tidy them up.

Where to find it: the Reports screen.

What it checks

Data hygiene flags records with gaps that undermine other features, such as items missing:

• A price (needed for valuation and spend and the insurance schedule).
• A location (so you actually know where it is).
• A category or a photo.
• Stock that's never been counted, or a record that's gone stale (untouched for a long time).
• Possible duplicates — two items sharing the same manufacturer part number (MPN), the usual sign of the same part entered twice.

Each check reads as a green tick when everything's healthy, or lists the items that need attention. Click a flagged item to jump straight to it — Gubbins opens its card in the inventory so you can fix the gap on the spot, no hunting required.

It's a to-do list for keeping your catalogue trustworthy — work through the flagged items and the gaps close.

💡 Tip Run data hygiene after a big import — bulk-imported data often lands with gaps, and this is the fastest way to find and fix them (often with a bulk edit).

ℹ️ Note Nothing here is "wrong" — an item without a price is perfectly valid. The report simply shows where filling a gap would make your reports and schedules more complete.

Related pages

• Reports overview — the full suite.
• Bulk edit & clone — fixing many records at once.
• Export & import — where gaps often come from.