Supplier Parts and Price History

Supplier parts & price history

The same part often comes from several suppliers, at different prices and order codes. Gubbins lets an item hold supplier parts — who sells it, under what code, at what price — and remembers how those prices change over time.

Where to find it: the Supplier & ops tab of an item's details.

Supplier parts

Record one or more suppliers against an item, each with:

• The supplier it comes from.
• The supplier's part number / order code for it.
• The price (and, where relevant, price breaks for quantity).

So when it's time to reorder, you already know who to buy from, their code, and what it costs — without digging through old invoices.

Choosing the supplier

The Supplier field lists the suppliers you already use — pick one, or just type a new name and it's added when you save. There's no setup step to do first.

Gubbins matches what you type against your existing suppliers ignoring capitals, spaces and punctuation, so typing rs-components finds your existing RS Components rather than creating a near-duplicate beside it. The field tells you which it's about to do before you save: either that it matches a supplier you already have, or that it's adding a new one.

ℹ️ Note A supplier is its own record, not a link to a contact. Because every item points at the same record, renaming a supplier updates it everywhere at once — and reorder grouping can never be split by two spellings of one name. The whole list lives on the Suppliers screen, where you can rename, merge or remove one.

Price history

Each time a supplier's price changes, Gubbins keeps the previous figures, building a price history for the part. That lets you see whether something is getting cheaper or dearer, and spot when a supplier's price has crept up.

💡 Tip Recording a couple of suppliers per critical part pays off the day one is out of stock — you've got the alternative's code and price ready to go.

ℹ️ Note Supplier prices feed valuation and spend reporting and inform the reorder and purchase order flows.

⚠️ Heads-up A supplier part can be priced in any currency, and Gubbins shows it exactly as entered — it never converts. Because of that, a price in anything other than your base currency can't be counted in valuation totals, and the item is left out of them (the reports say how many). Give the item its own unit cost if you need it counted. See valuation & spend.

Related pages

• Suppliers — the shared list of who you buy from: rename, merge and remove.
• Purchase orders — ordering from a supplier.
• Reorder & shopping list — what to buy.
• Scraping supplier data — pulling part details from a supplier page automatically.