Insurance and Estate Schedule

Insurance & estate schedule

When you need a formal record of what you own and what it's worth — for an insurer, a claim, or an estate — Gubbins produces a printable, room-by-room schedule with replacement values and totals.

Where to find it: the Reports screen.

What the schedule contains

The schedule is grouped by location (room by room) and, for each item, lists:

• The name and serial number, plus an optional photo thumbnail.
• Purchase price, acquired date, warranty and condition.
• A replacement value per item.

Each location shows a subtotal, and the schedule ends with a grand total — the headline figure an insurer or executor needs.

Photos are optional

Include photos at the top of the screen adds each item's primary photo to the schedule. It is off by default, because photos are by far the largest part of a schedule: turning them on makes the document slower to build, much larger to save, and lowers how many items can be printed in one go (see Printing below).

Turn it on when an adjuster needs to match the document against the actual goods; leave it off for a compact, fast, text-only record.

Browsing a large schedule

The schedule is shown a page at a time, with the page controls at the bottom. The totals above the document — the asset count and the grand total — always cover the whole schedule, not just the page you are looking at, so the headline figure is right however much of the document is on screen.

Where a room is split across pages, its heading says "showing 5 of 240" so a part-page is never mistaken for the whole room. The room's own subtotal is always its full subtotal.

Values reflect today's worth

Each line is valued through Gubbins' valuation logic: an item with a manual current value is scheduled at today's worth, while others fall back to purchase price less depreciation. So an appreciating collectible is listed at its real replacement cost, not an out-of-date purchase figure.

⚠️ Heads-up The grand total is in your base currency, and Gubbins never converts between currencies. If an item's only price comes from a supplier who quotes in a different currency, it can't be added to the total, so it is left out — and a notice at the top of the schedule says how many items that applies to. The notice prints with the document, so an insurer or executor can see it too. Give such an item its own unit cost to bring it back into the total. See valuation & spend.

Printing

The schedule is print-styled: printing it drops the app's on-screen chrome, switches to a clean black-on-white layout, and repeats the table header across pages. No extra software and no PDF plugin — it uses your browser's own print, so Print → Save as PDF gives you a PDF.

Use the Print / Save as PDF button to print the schedule. Because the document is read a page at a time, the button first loads every remaining page — you'll see its progress — and then prints the complete schedule. That is what makes the printed document trustworthy: what comes out is always the whole schedule, never the page you happened to be on.

If you print straight from your browser instead (Ctrl+P, or the browser's own menu), Gubbins prints a summary — one line per room with its item count and subtotal, plus the grand total — headed "Summary — room subtotals only". It's a useful short document in its own right, and it can never be mistaken for the full schedule.

ℹ️ Note Whichever you print, the document says at the top which one it is. A printed schedule never shows only part of your inventory while looking complete — an insurer or executor has no way to tell the difference, so Gubbins doesn't allow it.

Very large schedules

Printing has a size limit, because a very large schedule runs to thousands of pages. Above roughly 20,000 items (or 2,000 with photos on), the Print button is switched off and Gubbins suggests exporting the schedule as a file instead. A file is more useful at that size anyway — it can be searched and re-totalled, and you can print any part of it. Turning photos off raises the limit.

💡 Tip Generate a fresh schedule after any big purchase or revaluation and keep the PDF with your insurance documents. It's the "one-tap schedule of loss" an insurer asks for after an incident — far easier to produce before you need it.

ℹ️ Note Everything stays on your device — the schedule is generated locally and only leaves your machine if you save or print it. See Privacy & security.

Related pages

• Reports overview — the rest of the reporting suite.
• Current value & revaluation — the values used.
• Parts catalogue — the other printable document.