Purchase Orders
A purchase order (PO) records what you've ordered from a supplier and tracks it until it arrives — including part-deliveries. It closes the loop between "we're low" and "it's on the shelf".
Where to find it: the Purchase orders screen (in the menu, when the module is enabled).
Raise a PO against a supplier contact and add the items and quantities you're ordering. The ordered stock is now on its way — Gubbins tracks it as in transit so you can see what's inbound.
When a delivery arrives, receive it against the PO. Gubbins supports:
- Partial receipts — receive some now, the rest later; the outstanding quantity stays on order.
- Split lines — a line delivered across multiple shipments is handled cleanly.
Received stock lands in your inventory and the in-transit figure drops accordingly.
💡 Tip The In transit dashboard widget and the In Transit location view show everything inbound at a glance — handy for knowing what to expect before it turns up.
ℹ️ Note Purchase orders need Contacts enabled (a PO is raised to a supplier). If the module is off, turn it on in Modular UI and the dependency is offered automatically.
- Reorder & shopping list — deciding what to order.
- Supplier parts & price history — supplier codes and prices.
- Wishlist — things you want but aren't ordering yet.