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Admin Theatre Services Configuration
Theatre Services are the chargeable items specific to the operating theatre — OT room charges, surgical instrument use fees, anaesthetic consumables, recovery room charges, and similar. They are configured separately from general inpatient services and are available for billing through the Surgery Workbench. Each theatre service is linked to a department and an inward charge type so that charges are grouped correctly on inpatient bills and reports.
- Adding a new billable theatre charge before it is used in OT billing
- Updating the name, department, or charge type of an existing theatre service
- Deactivating a theatre service that is no longer used
- Reviewing what theatre services are available for billing
InwardAdministration
- Click Administration in the main menu
- Click Manage Inpatient Services
- Select Theatre Services
The list shows all active theatre services sorted by category and department.
- Click Add New to open a blank entry form
- Fill in the required fields:
| Field | Description |
|---|---|
| Name | Service name as it appears on bills and in autocomplete, e.g., "OT Room Charges (Major)", "Anaesthetic Consumables" |
| Department | The theatre department this service belongs to — must be selected |
| Inward Charge Type | Classification for reporting — must be selected from the list (see below) |
| Field | Description |
|---|---|
| Code | Short service code for identification |
| Printing Name | Name as printed on patient bills (if different from Name) |
| Billed As | If this service should be reported under a different service entity |
| Reported As | If this service should appear under a different name in reports |
- Click Save — the service is created and available immediately in theatre billing
- Find the service in the list and select it
- Modify the required fields
- Click Save to apply changes
- Select the service in the list
- Click Delete
- Confirm — the service is soft-deleted (retired) and removed from active billing selections
Note: Retiring a service also retires all associated fee records. Historical billing records referencing this service are not affected.
The Inward Charge Type field classifies the service for financial reporting. It controls which grouping the charge appears under on inpatient reports. Common charge types used for theatre include:
- Theatre Charges — OT room and facility charges
- Anaesthetic Fees — Anaesthetic supplies and consumables
- Surgical Consumables — Surgical materials issued from the OT
- Recovery Room — Recovery ward charges
Select the type that most accurately reflects the clinical and financial category of the service. Consult your finance team if unsure which type to use.
Use the search box to filter the list by service name. Enter part of the name and the list updates automatically.
| Theatre Services | Inward Services | |
|---|---|---|
| Used In | Surgery Workbench (theatre billing) | General inpatient billing |
| Department | Theatre departments | All inpatient departments |
| Managed In | Theatre Services admin | Inward Services admin |
Both types appear on the final inpatient bill. Theatre services are simply filtered to show in the theatre billing screens.
- Always assign a Department — services without a department may not appear correctly in billing screens
- Use clear, descriptive names that billing staff will recognise quickly in the autocomplete
- Group related services under the correct Inward Charge Type — this is critical for accurate financial reports
- Review the list periodically and retire services that are no longer in use to keep the billing autocomplete clean
- Admin — Inpatient Theatre Services — General inpatient/theatre services overview
- Admin — Theatre Departments — Set up departments to link services to
- Theatre — Adding Services to a Surgery — How billing staff use these services
- Theatre Management Module Overview