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Theatre Surgery Search
The Surgery Search screen allows theatre staff and supervisors to find, review, and manage surgery bills using a range of search filters. Results show the full surgery summary including patient, doctor, BHT, and billing totals. Bills can be opened in the Surgery Workbench, cancelled (if allowed), or exported to Excel.
- Looking up a specific patient's surgery bill
- Reviewing surgeries performed by a particular doctor on a date range
- Verifying surgery billing totals for reconciliation
- Cancelling a surgery bill (with appropriate authority)
- Exporting surgery data for external reporting
TheatreBilling
- Click Theatre in the main menu
- Click Search
- The surgery search page opens with filter fields at the top
Enter one or more filters and click Search:
| Filter | Description |
|---|---|
| From Date / To Date | Date range for surgery bills (with time) |
| Search All | Checkbox — when ticked, ignores the date range and searches all records |
| Bill No | Exact or partial surgery bill number |
| BHT No | Patient's Bed Head Ticket number |
| Surgery Name | Type to search by procedure name (autocomplete available) |
| Performed Doctor Name | Filter by the operating surgeon's name |
| Patient Name | Full or partial patient name |
| Patient Phone | Patient's phone number |
| Total | Filter by exact bill total amount |
You can combine multiple filters for a more precise search. Leaving all filters blank and clicking Search returns all records within the date range.
Results are displayed in a table with the following columns:
| Column | Description |
|---|---|
| Bill No | Surgery bill number |
| BHT No | Patient's admission number |
| Room No | Ward/room where the patient was admitted |
| Surgery Name | Procedure performed |
| Doctor Name | Primary operating surgeon |
| Doctor Speciality | Surgeon's speciality |
| Patient Name | Patient's full name |
| Surgery Value | Total of theatre charges for this surgery |
| BHT Value | Total inpatient bill value for the admission |
| Prepared At | Date and time the surgery bill was created |
| Prepared By | System user who created the bill |
Cancelled bills are shown with the cancellation date and the name of the user who cancelled it displayed in red.
Click the View button next to any result to open that surgery in the Surgery Workbench — from there you can review all charges, add additional items (if the admission is not finalised), or navigate to clinical details.
Click the Cancel button next to a bill to begin the cancellation process. Cancellation is only available for active (non-cancelled) bills.
Note: A surgery bill can only be cancelled if all child bills (service bills, pharmacy bills, professional fee bills) have been cancelled first. The system will prevent cancellation if blocking bills exist.
Click the Excel button to export the current search results to a spreadsheet. The exported file includes all visible columns and is useful for off-system reporting or audit purposes.
- Use the Date Range filter when doing routine checks — searching all records can be slow for large datasets
- Use Bill No or BHT No when you have the reference number — this gives an exact match quickly
- Use the Search All checkbox only when you specifically need to find records outside a date range
- After cancelling a bill, verify in the search results that the status shows as Cancelled before proceeding with any corrections
- Surgery Workbench — Opened when viewing a search result
- Theatre — Adding a Surgery
- Theatre Reports Overview — Aggregated analytics rather than individual bill search
- Theatre Management Module Overview